Childcare Billing Software | Get Paid On Time

Say Goodbye to Manual Billing Headaches!

Automate Childcare Accounting, Save Time, and Get Paid Faster with MyKidReports.

Track Tuition, Generate Invoices, and Manage Payments Effortlessly.

*Trusted by 1,500+ Daycares and Preschools to Simplify Financial Operations.*

Why MyKidReports Childcare Billing Software?

For Directors and Accountants Who Need:

Faster, Error-Free Invoicing – Automate tuition calculations, late fees, and payment reminders.
Real-Time Financial Insights – Track unpaid balances, revenue trends, and tax-ready reports in one dashboard.
Seamless Parent Payments – Accept credit cards, ACH, or cash with integrated payment processing.
IRS-Compliant Recordkeeping – Automatically log attendance hours for tax credit eligibility (e.g., CACFP).

School Name

Phone

Email Address

(Verification email will be sent)

School Address

(Choose address from the list only)

Password

Complete Billing Features of MyKidReports – Power in Every Click

Flexible Billing Cycles

Choose a billing cycle that works for your center.

Weekly, bi-weekly, monthly.
Prorated billing for mid-cycle joins.
Bill based on attendance or fixed plans.

Late Fees & Penalty Settings

Automate late fee charges to encourage on-time payments—no awkward conversations needed.

Set custom late fee rules (fixed or percentage-based).
Auto-apply on overdue invoices.
Fully transparent to parents.

Autopay – Set It & Forget

It Parents can enable autopay with just one tap, ensuring on-time payments every month—automatically.

Reduce late payments.
Fully controlled by parents.
Linked to invoice due dates.

Automated Invoicing – No More Manual Work

Generate and send invoices automatically based on your billing cycle.

Weekly, monthly, or custom billing schedules.
Auto-generated invoices.
Preview before sending.
Customizable invoice templates.

Smart Reminders & Alerts

Never chase payments again. MyKidReports sends auto-reminders to parents for upcoming and overdue payments.

Email + push notifications.
Automated late payment alerts.
Real-time updates on invoice status.

Custom Discounts & Adjustments

Easily apply special discounts or fee adjustments for individual families.

Sibling discounts.
Manual fee corrections.
One-time or recurring adjustments.

Downloadable & Exportable Reports

Need to share with your accountant or keep a paper trail? MyKidReports lets you download every financial report.

Excel formats.
Filter by date, status, child, or family.
Export invoices, payments, balances.

Online Payments – Fast, Secure & Convenient

Accept credit/debit cards and ACH transfers from parents directly through the MyKidReports app.

Multiple payment methods.
Mobile and desktop-friendly.
PCI-compliant for top-tier security.

Role-Based Access Controls

Limit who on your staff can view or manage billing data for better security.

Admin-only billing access.
Set permissions for staff accounts.
Protect sensitive financial data.

What our customers are saying

MyKidReports has transformed the way we run our daycare. The billing and enrollment features have saved us hours every week, and parents love the seamless communication!

— Sarah, Preschool Directo

Since switching to MyKidReports, managing multiple locations has been a breeze. The reporting tools are incredibly helpful, and our staff loves how easy the system is to use.

— Mark, Childcare Owner

The Enroll and Manage features are a game-changer. We’ve seen an increase in enrollment, and tracking attendance and payments has never been this simple.

— Emily, Childcare Administrator

Parents appreciate the real-time updates, and the payroll integration has made our operations so much smoother. MyKidReports truly simplifies childcare management.

— Lisa, Daycare Manager

Frequently Asked Questions

You can manage up to 5 children, 1 staff member, and access key features like attendance, messaging, and daily reports—completely free.

Not at all! MyKidReports is designed to be easy and intuitive, even for first-time users.

Yes, parents get real-time updates, messages, and activity logs through the mobile app.

Nope—our Lite plan is free forever with no surprise charges or trial expirations.

Absolutely! You can upgrade anytime to unlock more children, staff, rooms, and advanced tools.