Childcare Enrollment & Registration Software | Simplify Preschool Admissions

Why MyKidReports Childcare Enrollment Software?

For Directors and Admins Who Want:

Effortless Enrollment – Digitize applications, contracts, and health forms for instant parent sign-ups.
Smart Waitlist Automation – Prioritize families, send availability alerts, and fill openings faster.
No More Data Entry – Sync enrollment data with billing, attendance, and communication tools.
Compliance Confidence – Meet state licensing requirements with secure, audit-ready records.

How It Works

Set Up Your Programs: Define classes, tuition rates, and capacity limits.

Launch Your Digital Portal: Share your enrollment link via email, social media, or your website.

Watch Your Center Fill Up: Automate follow-ups, accept payments, and welcome families stress-free.

Complete Enrollment Features of MyKidReports

Real-Time Digital Check-In & Check-Out

Utilize QR codes or PIN-based access for swift and secure child check-ins and check-outs. Instantly log attendance data, minimizing manual errors and paperwork. Parents receive immediate notifications upon their child's arrival or departure, fostering transparency.

Send Registration Packets

Send registration links directly to parents via email. Attach forms, terms, and policies in one packet. Track form completion status.

Application Management

Monitor application status from submission to enrollment. Change application stages manually (e.g., from "Submitted" to "Approved"). View submission timestamps and parent comments.

Waitlist Management

Automatically add children to a waitlist if spots are unavailable. View, sort, and prioritize waitlisted children. Easily enroll from the waitlist when a seat opens.

Online Payments & Fee Collection

Collect application, enrollment, and deposit fees online. Set up custom payment plans. Enable auto-reminders for overdue payments. Parents can pay via multiple methods (credit card, ACH, etc.).

Sibling Enrollment

Allow families to register multiple children in a single application. Sync family data across siblings. Apply sibling discounts automatically if configured.

Program & Schedule Selection

Let parents choose specific programs (e.g., full-time, part-time, aftercare). Set up time slots and capacity for each schedule. Automatically restrict selection based on availability.

Document Collection & eSignatures

Request uploads of immunization records, birth certificates, and medical forms. Parents can e-sign forms directly on any device. Track pending and completed documents in real time.

Preview Enrollment Experience

Admins can preview what parents will see before sharing the form. Test registration flow to ensure user-friendliness.

Enrollment Insights & Reporting

Access data on inquiries, enrollments, and withdrawals. Track conversion rates across each stage. Export enrollment data for offline use.

Re-Enrollment Process

Duplicate previous applications for returning families. Send re-enrollment invites with pre-filled information. Customize deadlines and terms for re-enrollment.

Admin Settings & Permissions

Control who can manage enrollment processes. Assign roles and permissions to team members. Enable notifications for staff on new applications.

What our customers are saying

MyKidReports has transformed the way we run our daycare. The billing and enrollment features have saved us hours every week, and parents love the seamless communication!

— Sarah, Preschool Directo

Since switching to MyKidReports, managing multiple locations has been a breeze. The reporting tools are incredibly helpful, and our staff loves how easy the system is to use.

— Mark, Childcare Owner

The Enroll and Manage features are a game-changer. We’ve seen an increase in enrollment, and tracking attendance and payments has never been this simple.

— Emily, Childcare Administrator

Parents appreciate the real-time updates, and the payroll integration has made our operations so much smoother. MyKidReports truly simplifies childcare management.

— Lisa, Daycare Manager

Frequently Asked Questions

MyKidReports offers an all-in-one solution that eliminates paperwork by allowing parents to register their children online. It automates document collection, sends enrollment updates, and helps you manage waitlists efficiently from any device.

Yes! MyKidReports allows you to fully customize registration forms, add or remove fields, and tailor them to meet your center's unique requirements—including uploading documents like immunization records or birth certificates.

Absolutely. MyKidReports offers secure, automated invoicing and payment options, including application fees, tuition deposits, and recurring payments. Families can pay directly through the platform using multiple methods.

Parents can enroll multiple children at once using a single account. The platform intelligently links sibling profiles, saving time and ensuring consistency in shared family information.

Yes, the system sends real-time updates and automated reminders for incomplete forms, missing documents, payment due dates, and enrollment status—keeping families informed at every step.