Meals and snacks
What was served and how much was eaten: all, most, some or none.
Free template · Instant download
Child care daily report template, and a faster way to fill it in
Download the free daycare daily report template for infants, toddlers and preschoolers. Or type a few words about a child’s day and get the whole report back in English, plus Spanish, Chinese or six more languages for the family.
PDF, all three ages · Editable Word version (opens in Google Docs)
Free to downloadInfant, toddler and preschoolFree to copy and use
MyKidReportsRun a center? In MyKidReports the daily report writes itself as teachers log the day. See how
The basics
What goes in a childcare daily report
Every good daycare daily report answers the same six questions a family asks at pickup.
Naps and rest
When the child fell asleep and woke up. Infants often nap more than once.
Diapers and potty
The time of each change, wet or BM, and any potty tries.
What they did
The activities from the day: art, outside time, stories, music.
Mood
One plain word for how the day went, from what you saw.
Please bring
Diapers, wipes, a change of clothes, anything the family should send.
Write what happened, not what it means. “Ate half her lunch” is a fact. “Picky eater” is not.
Three free versions
Infant, toddler and preschool versions
Each room logs a different day, so each version asks for different things. Download one, or all three.
Infant daily report0–12 months
- Bottles and food, with times and amounts
- Sleep, with every nap
- Diapers: wet or BM, with times
- Tummy time, stories and songs
Toddler daily report1–2 years
- Meals and snacks: all, most, some or none
- One nap, start and end
- Diapers and potty tries
- Art, outside play, music and blocks
Preschool daily report3–5 years
- Meals and snacks: all, most, some or none
- Rest time: slept or rested quietly
- Circle time, centers, science and art
- Something I tried or learned today
Want to change the fields? Get the editable Word version
Filling one of these in for every child, every day? MyKidReports fills it in from the taps teachers already make.
Start your free trialThe five o’clock test
Write it in six words instead
It is five o’clock and the reports are not done. Type what actually happened, a few words is enough, and read the report before you send it.
Daily reportExample
Emma ate all of her lunch and had a short nap today. She painted and was a bit upset at pickup.
Example notes: painted, lunch all, short nap, bit upset at pickup
Tap the text to change anything, then send it yourself.
Family’s languageExample
Emma se comió todo su almuerzo y tomó una siesta corta hoy. Pintó y se molestó un poco a la hora de la salida.
Tap the text to edit
Written from set phrases, not AI. If you do not speak Spanish, have someone who does check it once.
For every child, every day
Let MyKidReports write tomorrow’s reports for the whole room
Teachers tap meals, naps and diapers as they happen. At checkout, each child’s day goes to the family as one report. Nothing to write at five o’clock.
14-day free trial · No credit cardYour data
What happens to what you type: nothing leaves this page
The report is put together right here in your browser, from your own words. There is no server and no AI behind it.
What is sent
Nothing. Here is the whole list.
Sent to MyKidReports: nothing Sent to any AI: nothing Saved anywhere: nothing
nameUsed only on your screen, to write the report. The first name only.notesTurned into sentences in your browser. Close the page and they are gone.reportYours to read, change and copy. You decide where it goes.
What this page never asks for
Please keep these out of your notes too.
- Photos or video of any kind
- Last names
- Dates of birth
- Addresses
- Medical, allergy or medication details
- Incident report details
- Any roster, billing or family record
Nothing is stored. Not your notes, not the report, not the name. There is no account and no sign-up.
Daily reports in MyKidReports
Skip the sheet. Let the report write itself
MyKidReports is childcare management software. The taps teachers already make during the day become each child’s daily report.
One tap for the whole table
Teachers log meals, naps, diapers and photos from a phone or the classroom tablet. Lunch for six children is one entry, not six sheets.
Families see it as it happens
Each entry shows up in the parent app the moment it is saved, with the photo if there is one. No more “how was the day?” at the door.
Done at pickup
When a child checks out, the day goes to the family as one finished daily report. Nobody stays late writing them up.
| Task | Paper sheet | MyKidReports |
|---|---|---|
| Lunch for a table of six | Six lines on six sheets | One entry |
| When a parent finds out | At pickup, if the sheet comes home | Right away, in the app |
| The daily report | Written out again at 5 pm | Built from the day’s entries |
| A photo from the room | On someone’s personal phone | On the child’s day |
| Last Tuesday’s nap times | Look through a folder | Search the child’s record |
Daily reports are on Pro: $0.99 per child per month. 14-day free trial, no credit card. See pricing
FAQ
Questions directors ask
What should I write in a daycare daily report?
Write what happened, in plain words: what the child ate and how much, when they napped, diaper changes or potty visits, what they did, and anything the family needs to bring. Keep to what you saw. A daily report is a record of the day, not an assessment of the child.
What should be in a daily report for infants?
Infant reports need more detail than older rooms: each bottle or feeding with the time and amount, every nap with when it started and ended, and every diaper change marked wet or BM. Add the activities you did together, like tummy time, stories or songs, and what the family should send tomorrow.
How long should a daycare daily report be?
Short. A few lines of notes, or a handful of sentences, is enough. Parents read it at pickup or on their phone, so clear facts beat long paragraphs. If the template is filled in, the report is done.
Do daycares have to send daily reports?
There is no single national rule. Whether written daily reports are required depends on your state's child care licensing rules, and sometimes on the age group. Check your state's licensing regulations and your own family handbook.
Can you show me a daycare daily report example?
Toddler, from the notes "painted, lunch all, short nap, bit upset at pickup": Emma ate all of her lunch and had a short nap today. She painted and was a bit upset at pickup. Infant, from "came 8.30 happy, bf all, nap 12.30-2.30, 2 wet, mom pickup 5:15": Emma arrived at 8:30 AM. She was happy at drop-off. She ate all of her breakfast and napped from 12:30 to 2:30. She had 2 wet diapers. She was picked up by her mom at 5:15 PM.
What notes work best in the writer?
Type the way you jot things down. Shorthand, typos, times and any order are fine: "came 8:30 happy, bf all, nap 1-3, 2 wet, painted, mom pickup 5:15, needs wipes". The writer puts the day in order (arrival, meals, nap, diapers, activities, pickup), fixes common spelling slips and turns each note into a full sentence without adding anything. A note it cannot read is kept as a teacher's note at the end, so you can word it your way.
Can I send the daily report in Spanish or another language?
Yes. The writer always gives you the report in English, and you can add one more language for the family: Spanish, Chinese, Tagalog, Vietnamese, Arabic, French, Korean or Portuguese. These are among the languages most often spoken at home in the US. It writes from set phrases, not AI, so the wording is plain. If you do not speak the language, ask someone who does to check one report before you rely on it. Anything it has no words for yet is shown to you, never guessed.
Is anything I type into the writer saved or sent?
No. The report is put together right here in your browser from your own words. Nothing is sent to MyKidReports or anyone else, and nothing is saved. Close the page and it is gone.
Is there an app that writes daycare daily reports for you?
Yes. In MyKidReports, teachers log meals, naps, diapers, photos and notes from a phone or classroom tablet during the day, and families see each entry in the parent app as it is saved. When a child checks out, the day goes to the family as one daily report. Daily reports are on MyKidReports Pro, $0.99 per child per month, with a 14-day free trial and no credit card.
Can I change the template?
Yes. Download the Word version, which also opens in Google Docs, and change any field you like. It is free to copy and use in your program.
For the whole room
Every child’s report, ready at pickup
In MyKidReports, teachers log meals, naps and diapers in a tap during the day. When a child checks out, their day goes to the family as one daily report. Nobody fills in a sheet.
Daily reports are on Pro: $0.99 per child per month. 14-day free trial, no credit card. See pricing
