Childcare Software Pricing — Free Plan or $0.99 per Child per Month
Simple, transparent pricing.
Free to start. Pay as you grow.
Start free forever for up to 5 children, then just $0.99 per child / month. No setup fees. No contracts. No hidden costs.
- Up to 5 children · 1 staff account · 1 room
- Parent app & messaging — real-time chat with push notifications
- Daily activities — meals, naps, learning, photos
- Digital check-in / check-out — contactless for parents
- Attendance with reports
- Family members — parent and guardian profiles
- Dashboard & My School — insights and full customization
- Billing & payments — on Pro
- Paperwork, admissions & learning — on Pro
- Custom reports & dedicated support — on Pro
- 1 to 100 children · unlimited staff · unlimited rooms
- Billing & payments — auto-pay, split payments, sibling billing
- Paperwork — fillable PDFs that fill themselves from the child's record
- Admissions — inquiry forms, tours, pipeline, enrollment packets
- Check-in kiosk & room ratios — QR check-in, alerts when a ratio is exceeded
- Drop-in care — parent booking with capacity and sibling discounts
- Learning & food program — assessments, weekly menus, CACFP
- Staff scheduling — clock-in and payroll report
- Custom reports & analytics — advanced insights
- Dedicated support — priority help, fast response
- More than 100 children · unlimited staff · unlimited rooms
- Multi-center management — every location in one account
- Named specialist — priority SLA, not shared support
- Priority onboarding for every location
- Custom quote — built around your centers
Compare every plan
| Feature | MKR Lite | MKR Pro | Enterprise |
|---|---|---|---|
| Plan limits | |||
| ChildrenHow many children you can manage | Up to 5 | 1 to 100 | 100+ |
| Staff accounts | 1 | Unlimited | Unlimited |
| Rooms | 1 | Unlimited | Unlimited |
| Centers | 1 | 1 | Multi-center |
| Price | $0/mo | $0.99/child/mo | Custom |
| Families & communication | |||
| Parent app & family portalInvoices, forms, calendar, drop-in requests | ✓ | ✓ | ✓ |
| Activity feed & push notificationsMeals, naps, learning, photos, video, incidents | ✓ | ✓ | ✓ |
| MessagingOne parent, a room, or everyone | ✓ | ✓ | ✓ |
| Daily reportWrites itself when a child checks out | — | ✓ | ✓ |
| NewslettersBuild one, or drop in your existing PDF | — | ✓ | ✓ |
| Attendance & the day | |||
| Digital check-in / check-outContactless for parents | ✓ | ✓ | ✓ |
| Attendance with reportsAutomated, printable sheets | ✓ | ✓ | ✓ |
| Check-in kioskQR scan or code, printable QR, password lock, geofence | — | ✓ | ✓ |
| Room ratios by age groupInstant alert the moment a ratio is exceeded | 1 room | ✓ | ✓ |
| Drop-in care bookingCapacity, multi-program and sibling discounts | — | ✓ | ✓ |
| Staff scheduling, clock-in & payroll reportBy room and week, hours per staff member | — | ✓ | ✓ |
| Paperwork | |||
| Fillable PDFs & contractsUpload any PDF, make it fillable and e-signable | — | ✓ | ✓ |
| Smart linkBlanks fill from the child's record and stay in sync | — | ✓ | ✓ |
| Web forms, document library & file requestsCollect anything, with acknowledgments | — | ✓ | ✓ |
| Submission trackingSubmitted, in progress, missing — automated reminders | — | ✓ | ✓ |
| Admissions | |||
| Inquiry & application formsCustomisable, embeddable on your website | — | ✓ | ✓ |
| Tour booking & pipelineParents book their own visit; inquiry through enrolled | — | ✓ | ✓ |
| Enrollment packetForms, e-sign and the registration fee in one link | — | ✓ | ✓ |
| Admissions analyticsStages, age groups, where families came from | — | ✓ | ✓ |
| Billing & payments | |||
| Billing plans & auto-payAny frequency, card or bank (ACH), backup account | — | ✓ | ✓ |
| Split payments & sibling billingTwo payers, one charge per payer across a family | — | ✓ | ✓ |
| Failed-payment retryWith a double-charge guard | — | ✓ | ✓ |
| Subsidies, deposits, discounts & GL accountsMapped to your chart of accounts | — | ✓ | ✓ |
| Billing reports & written insightsCollection rate, past due, students with no plan | — | ✓ | ✓ |
| Learning & food | |||
| AI activities & weekly plansAssign plans to rooms | — | ✓ | ✓ |
| Observations & skill assessmentsAgainst your framework or state standards | — | ✓ | ✓ |
| Weekly menus, CACFP & allergiesShared with families automatically | — | ✓ | ✓ |
| Reports & admin | |||
| Dashboard, My School & insightsDetailed insights, full customization for your center | ✓ | ✓ | ✓ |
| Custom reports & analyticsRoom ratios, contacts, medication, payroll, attendance | — | ✓ | ✓ |
| Per-module staff permissionsPick exactly what each person can see and do | — | ✓ | ✓ |
| CSV roster import, ID cards & expiry alertsPhysicals, immunisations, certifications | — | ✓ | ✓ |
| Support | — | Priority | Named specialist |
| Multi-center | |||
| Multi-center managementEvery location in one account | — | — | ✓ |
| Priority onboardingFor every location | — | — | ✓ |
| Paid add-ons — available on any plan | |||
| Website builder & on-page SEOYour own site, AI-written copy, listings check | Add-on | Add-on | Add-on |
| Marketing toolsLocal SEO playbook, newsletters, promotion | Add-on | Add-on | Add-on |
| Social sharingSchedule posts to Facebook, Instagram and X | Add-on | Add-on | Add-on |
Swipe the table sideways to see every plan →
Top-rated childcare software — trusted by directors everywhere
Simplifying childcare management so you can focus on the children. Directors rate us 5/5 on every major review platform.
One app for parents, admins & staff.
Everyone logs in with their own credentials — and sees the view built for their role. Parents follow their child's day, teachers post updates and take attendance, admins run the center. All from the same phone app, no extra charge.
- 👨👩👧For parentsdaily activities, photos, messages & billing
- 👩🏫For teachers & staffattendance, quick posts, parent messaging
- 👔For admins & ownersenrollment, staff, reports — on the go
- 🔐One secure login per userrole-based access, encrypted end-to-end
Frequently Asked Questions About MyKidReports Pricing
How much does childcare management software typically cost?
Childcare management software typically costs $0 to $300 per month depending on the platform and your enrollment. MyKidReports starts free forever for up to 5 children, then $0.99 per child per month at any scale. Brightwheel and Procare both use quote-based pricing, so their rates are not published and you need a sales call to find out what your center would pay.
Who offers childcare software with no setup fees?
MyKidReports charges no setup fees, no implementation fees, no onboarding fees, and no per-staff fees. The only external cost is standard payment-processing fees on tuition charges (via Stripe and Deluxe — industry standard across all childcare billing software). Many childcare software providers also charge setup or implementation fees, quoted case by case rather than published.
Which is the best preschool software for pay-as-you-go pricing?
MyKidReports offers the closest to pure pay-as-you-go pricing in the childcare software category — $0.99 per child per month with no minimums, no contracts, and no annual commitments. You can scale up or down by the month as enrollment changes, and the Free Forever plan covers up to 5 children indefinitely.
Who offers custom pricing for enterprise childcare management?
MyKidReports offers custom enterprise pricing for multi-location centers, large daycare chains, and shared services alliances. Enterprise plans include dedicated onboarding, account management, custom integrations, volume-based pricing, and SLAs. Contact us to scope an enterprise deployment.
What is the cost of MyKidReports childcare management software?
MyKidReports costs $0 forever for up to 5 children (Free plan), then $0.99 per child per month for centers with 6 or more children (Pro plan). Enterprise pricing is custom for centers with 100+ children or multi-location chains. There are no setup fees, no per-staff fees, and no contracts.
How is MyKidReports Pro pricing tiered, and what will I pay for 6 children?
Beyond the free 5-child plan, MyKidReports Pro is structured in pricing tiers of 10 enrolled children at $0.99 per child. Your center is assigned to the tier that covers your current enrollment, so 6–10 children falls in the 10-child tier at $9.90 per month, 11–20 children in the 20-child tier at $19.80 per month, and 21–30 in the 30-child tier at $29.70 per month. The pricing calculator near the top of this page displays your exact monthly cost for any enrollment level.
Can I upgrade my plan as my childcare center grows?
Absolutely! MyKidReports allows you to scale your plan as your childcare center expands. You can add more children or features anytime.
Are training and onboarding included in the pricing?
Yes, training and onboarding are included at no additional cost. We ensure your team is fully prepared to use MyKidReports efficiently.
Can I cancel my subscription at any time?
Yes, you can cancel your subscription at any time. There are no long-term contracts, and you'll retain access to your data after cancellation.
How does MyKidReports pricing compare to Brightwheel?
Brightwheel uses quote-based pricing, so its rate is not published and you need to speak to sales to get a number for your center. There is also no ongoing free plan, only a short trial. MyKidReports starts free forever for centers with up to 5 children, then $0.99 per child per month at any scale — no sales call required to see the price. See our full Brightwheel alternative & pricing comparison.
Is MyKidReports actually free, or is it just a trial?
It's not a trial — the Free Forever plan is free forever for up to 5 children. You only pay if you grow beyond 5 children, at which point it's $0.99 per child per month. There's no credit card required to start, and no expiration date on the free plan.
Are there any hidden fees or setup charges?
No. There are no setup fees, no implementation fees, no per-staff fees, and no onboarding charges. Training is also included at no additional cost. The only external fees are standard payment-processing fees on tuition transactions (via Stripe and Deluxe), which is industry standard across all childcare billing software.
Can I switch from Brightwheel, Procare, KangarooTime, or Illumine to MyKidReports?
Yes. We offer free data migration for centers switching from any major platform — Brightwheel, Procare, KangarooTime, Illumine, Playground, Lillio (formerly HiMama), and others. Contact us to start your data move and our team will handle the rest, typically within 3–5 business days.
Built for the people you trust most.
Your data — and the families you serve — are protected at every layer.
Pick the path that fits your center.
Jump in on your own, or let our team help you roll it out across multiple locations. Either way, you're minutes away from a cleaner admin week.
Self-Serve
Free for up to 5 children · $0.99/child beyond
- Free forever for up to 5 children
- 14-day Pro trial — no credit card
- Attendance, billing, messaging, reports
- Cancel anytime · no contracts
Let's talk.
Custom pricing · tailored onboarding
- Custom volume pricing across locations
- Dedicated onboarding & staff training
- Priority support & migration help
- Tailored workflows for your group