Media release form for daycare and preschool
One media release form for every way your program uses a child's image or voice: photos, video and audio, the parent app, your website and social media, the news, training and live cameras.
- Fill in your detailsYour center, room and dates.
- Make it yoursEdit, add or remove anything. Turn parts on or off.
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- Download PDFOr get a blank copy to fill in by hand.
Each section below shows what will print. Use the switch to keep or remove a section, edit the policy wording, and add your own questions at the bottom.
Your own questions
OptionalWhat is a media release form?
A media release form is a parent's written permission for your program to record and use their child's photo, video or voice. A good one splits private uses (the parent app, portfolios) from public uses (your website, social media, the news), so families can say yes to one and no to the other.
Media release vs. photo release
A photo release form covers everyday photos. A media release covers everything: video, audio recordings, news stories, training videos, student teacher recordings and live classroom cameras. Use a media release if you do any of these.
Good practice for children's media
Ask for each use
One yes for everything is not real consent. Give a yes or no for each use.
Never share identifiers
Do not post full names, birthdays, school locations or name tags in public photos.
Keep a no-photo list
Post a private list for staff of children who must not appear in public photos.
Review every year
Ask again each school year, and right away if custody or safety needs change.
This template is not legal advice. Some states and districts have their own rules for children's images, so check yours.
More free help for your day
Share photos and videos privately.
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Common questions
What is a media release form for daycare?
A form parents sign that says how the program may record and use their child's photos, videos and voice, with separate choices for private uses, public uses like websites and social media, news media and training.
What is the difference between a media release and a photo release?
A photo release usually covers photos only. A media release also covers video, audio, news media, training recordings and live cameras.
Can parents say no to a media release?
Yes. Families can say no to any use without it affecting their child's care, and can change their choices in writing at any time.
Do I need consent to share a child's video in the parent app?
Yes. Ask for written consent for private sharing too, and keep it in the child's file.
Is this media release form free?
Yes. Add your details, turn sections on or off and download a printable form.