MyKidReports Attendance — daycare check-in kiosk with QR code and 6-digit code, room device mode, custom check-in questions, signature capture, live room ratios, bulk check-in, and state licensing reports

Operations · Attendance

Attendance — on autopilot.

A real Check-in Kiosk with QR code & 6-digit codes. Room Device Mode for the classroom. Custom check-in questions. Captured signatures. Live ratios, bulk check-in, photos & signatures stored on every record, and state-ready reports. You set it up once. It runs itself.

  • ★★★★★ 5-star rated by directors
  • ● Kiosk · Room device · QR + 6-digit code · Questions · Signature
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How it works

Set it up once. Then forget about attendance.

Three layers do the work: the kiosk at your front door, the room device inside the classroom, and the autopilot that turns every check-in into ratios, fees, reports, and reminders.

1

Set up the kiosk

Mount any tablet at your door. Choose QR scan, 6-digit code, or both. Add custom questions and require signatures if you want them.

2

Parents & staff check in

They scan the QR or tap their code. Answer the questions. Sign. The room device updates instantly. Ratios update in real time.

3

Autopilot does the rest

Activity posts reach parents. Subsidy hours roll into billing claims. Reports compile themselves. Licensing visits stop being scary.

What’s inside

A real attendance system — not a paper sign-in sheet.

Every check-in connects to a child record, a classroom, a ratio, a subsidy hour, an authorized-pickup list, and a licensing report.

Kiosk + Room Device

Two locked-down device modes. Mount a Check-in Kiosk at the front door for parents. Drop a Room Device tablet into each classroom for teachers. Neither can access the rest of the admin.

Live room ratios

Every classroom shows its current teacher-to-child ratio at the top. Slip out of ratio and the room turns red, the dashboard alerts, and staff get notified.

Questions & signatures

Daily wellness check, allergy update, who’s picking up — ask anything. Capture a signature on every drop-off and pickup. Timestamped, stored on the record.

Authorized pickup

Set who’s allowed to pick up each child — parent, grandparent, nanny. Sign-out only goes through if the person checking out is on the authorized list.

Bulk check-in & out

Filter the room view by status, select multiple kids, check them all in or out at once. Perfect for field trips, half-days, and the start of the day.

State licensing reports

Daily roster, monthly summary, signatures log, ratio compliance, subsidy hours — ready to export the second your inspector walks in.

01 · Room view

One screen runs the room. Live.

Every classroom has its own page. The current ratio sits at the top. Tabs flip between Students, Staff, and the activity feed. Search by name, sort however you like, filter by attendance status, then bulk check-in or check-out a whole group with one button. Every row has the family member who can pick up and a one-tap link to email login details or share the check-in code.

  • Live ratio at the top — per classroom, per room
  • Bulk check-in / out by attendance status filter
  • Per-student check-in code + email login on each row
  • Post an activity to parents from the same screen
Current Room Ratio 1 : 8 · Toddlers
Room Settings ›
Students Staff Feeds
Sort: First Name A-Z
Search students…
Show all (18)
+ Post
M
Maya ChenShin Park · Parent/Guardian
Checked-out Check in
I
Isak CoringtonJenilee Cawsey · Parent/Guardian
Checked-out Check in
S
Selina GarratLanie Hookes · Parent/Guardian
Checked-out Check in
B
Brian CarvellJeanna Llorens · Parent/Guardian
Checked-out Check in
O
Olivia M.Anna M. · Parent/Guardian
Checked-in · 7:42 Check out
18 students · 1 in · 17 out
1 : 8 in ratio
02 · Questions & signatures

Ask anything. Capture every signature.

Set up custom check-in questions once and they show up at every drop-off and pickup. Daily wellness, symptom screening, sunscreen consent, who’s authorized to pick up today, allergy updates, special instructions for the teacher. Yes/no, multiple choice, or free text. Require a signature from the parent or staff member — finger-signed, timestamped, saved to the child’s record.

  • Custom questions per check-in or per check-out
  • Required signature with timestamp
  • Authorized-pickup person on every record
  • All answers and signatures exportable to PDF
Signing in
Maya Chen · check-in
Toddlers room · today, 7:42 AM
Has Maya eaten breakfast today?
Yes No Snack only
Any symptoms or fever in the last 24 hours?
Yes No
Who’s picking up today?
Shin (parent) Other
Parent signature
Shin Park
Signed electronically · today, 7:42 AM
Confirm check-in
03 · Autopilot

Every check-in runs four other things.

This is what makes Attendance feel automatic. The kiosk doesn’t just record who walked in — it triggers ratio updates, parent activity posts, subsidy hour tracking, and licensing report rows. By the end of the day you don’t reconcile attendance. You just look at it.

  • Ratios update the second a child or teacher signs in or out
  • Activity posts reach the parent app instantly
  • Subsidy hours roll into your subsidy claims for the month
  • Daily, monthly, and signature logs compile in the background
⚖
Ratios update in real time
Every check-in/out re-counts staff and students. Out-of-ratio rooms turn red.
›
📱
Activity posts reach parents
Post a photo or a milestone from the room. It lands in the parent app instantly.
›
📋
Subsidy hours track themselves
Hours roll into subsidy claims by family and agency. No double-entry.
›
📑
Reports compile in the background
Daily roster, monthly summary, signatures log, ratio compliance — ready when asked.
›
The difference

Built for daycares. Not a generic check-in app.

Generic kiosk apps capture a name and a time. Attendance does the math, the alerts, the questions, the signatures, and the reports.

Capability
MyKidReports Attendance
Paper sheet or generic kiosk
Check-in modes
Kiosk QR + 6-digit code, room device, parent app, staff app
One method, no fallback
Custom check-in questions
Yes/no, multi-choice, free text — per drop-off and pickup
Print and clip a paper questionnaire
Signatures captured
Required by you, finger-signed, timestamped, stored
Pen on a clipboard, hopefully legible
Live ratio compliance
Real-time math across staff + students per room
Manual head-counts on a clipboard
Bulk check-in & out
Filter + select multiple + one click
One sign-in line for every parent
Authorized pickup tracking
Set per child, verified on every sign-out
Verbal hand-off and fingers crossed
Connected to billing & subsidy
Hours flow into tuition and subsidy claims
Re-enter attendance into a separate billing tool
See it in action

Watch how Attendance works inside MyKidReports.

Walk through the Check-in Kiosk, Room Device Mode, custom questions, signatures, and the autopilot setup that runs every day.

MyKidReports attendance walkthrough thumbnail Watch on YouTube
Kiosk setup Room Device Mode Custom questions Signatures & ratios Watch on YouTube →
FAQ

Everything directors ask about MyKidReports Attendance.

What is the Check-in Kiosk and how does it work?+

The Check-in Kiosk is a tablet you set up at your front door. Parents and staff check in two ways: scan a QR code displayed on the kiosk screen with their phone, or type their unique 6-digit code on the on-screen number pad. The kiosk has its own login email so the tablet stays in kiosk mode and can’t access the rest of the admin dashboard.

What is Room Device Mode and how is it different from the kiosk?+

Room Device Mode locks a tablet to a single classroom. Staff in that room see only their students, can mark check-ins and check-outs in bulk, post activities, and watch the live ratio for that room. The kiosk is for parents at the front door; Room Device Mode is for teachers inside a classroom.

What are the 3 ways to set up check-in?+

Option 1: School-owned kiosk — you mount a tablet at the door, parents scan the QR or enter their 6-digit code. Option 2: Print the QR — print and post the QR code on a wall, parents scan it from their own phone. Option 3: Staff-only check-in — if you don’t want parents touching anything, staff handle every check-in from their device or from Room Device Mode.

Can I add custom check-in questions?+

Yes. You can require parents (or staff) to answer questions at every check-in or check-out. Daily wellness checks, symptom screening, sunscreen consent, drop-off instructions, allergy updates, who’s picking up today — anything you’d ask on a paper form. Multiple-choice, yes/no, or free text.

Can I capture a signature at check-in?+

Yes. Signatures are an option on the kiosk and in the parent app. The signed image is timestamped and saved to the child’s attendance record — ready for licensing visits. You can require signatures for check-in only, check-out only, or both.

How do bulk check-in and check-out work?+

From the room view, set the Attendance Status filter (Show all, Checked-in, Checked-out, Absent) and select multiple students. One click checks them all in or out together. Useful for the start and end of structured days like field trips, half-days, or scheduled events.

How does ratio compliance work?+

Each room has its own required teacher-to-child ratio. MyKidReports counts checked-in students and clocked-in staff in real time. The room view shows the current ratio at the top, the dashboard shows it across all rooms, and you’ll get an alert the moment a room slips out of ratio.

What does “attendance on autopilot” mean?+

Once you set up the kiosk, the questions, the signature requirements, and your ratio rules, the system runs itself. Parents check in and out on their own. Ratios are watched in real time. Activity posts reach parents instantly. Attendance reports compile automatically. Subsidy hours roll into subsidy claims. State licensing reports are ready when you need them. You don’t manage attendance — you just watch it run.

Set it up once. Watch it run forever.

Open MyKidReports free, mount a tablet at your front door, and turn on the Check-in Kiosk. Your QR code, 6-digit codes, custom questions, signatures, ratios, and reports all kick in — from day one.

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