Setup walkthrough
Watch how to set up billing inside MyKidReports.
A guided walkthrough of auto-pay, late-fee rules, gateway setup, and the payments dashboard — so your team is live and collecting on day one.
Recurring invoices, ACH & card auto-pay, late fees, sibling discounts, subsidy co-pay splits, and year-end tax statements — running quietly inside MyKidReports, the all-in-one childcare platform.
Most directors we talk to spend 6–12 hours a month on billing alone. Here's what that actually looks like.
PDFs, spreadsheets, email threads. Ten minutes per family × forty families = two hours gone before lunch.
Polite reminder. Then firmer reminder. Then the awkward hallway conversation at pickup. All while kids need your attention.
Forty parents emailing at once asking for their annual childcare payment total for FSA and tax filing. You're recalculating from receipts.
MyKidReports childcare billing software replaces three tools — invoicing, payment processing, and late-fee follow-up — with one automated flow.
Create a plan per room or per child — weekly, bi-weekly, or monthly. Add sibling discounts, staff rates, subsidy splits, deposits. Copy plans across rooms in a click.
During onboarding, parents connect their bank account (ACH) or card. They see what they owe and when. From day one, they're on auto-pay.
Invoices go out on schedule. Payments collect automatically. Late fees trigger on overdue. Reminders send themselves. You see a clean dashboard, not a to-do list.
Most daycare billing tools nickel-and-dime you for every module. MyKidReports includes everything below in every paid plan.
ACH and credit/debit via Stripe. Set it once per family, collect it forever. Handles failed-payment retries automatically.
Generate invoices for weekly, bi-weekly, or monthly plans. Custom line items for field trips, supplies, late fees, deposits.
Overdue triggers fire on day 3, day 7, day 14 — with branded reminder emails and optional grace periods per family.
Sibling discounts, staff discounts, military discounts, scholarship credits — applied automatically to the right families.
Split invoices between family share and subsidy share (CCDBG, CCAP, vouchers). See subsidy management →
Branded year-end payment statements auto-generated for every family in January. Parents download from their app. Your inbox stays empty.
From invoice generation to parent payments to director reporting — every part of billing is automated, connected, and visible in one place.
A late fee is the charge a family pays when their invoice isn’t paid by the due date. Most directors write the policy but hate enforcing it. MyKidReports watches every invoice: if a payment hasn’t cleared by your grace window, the late fee — your rule, your amount — auto-applies to the balance and shows up in the parent’s app with a plain-English reason. No awkward follow-up, no manual invoice edits.
A guided walkthrough of auto-pay, late-fee rules, gateway setup, and the payments dashboard — so your team is live and collecting on day one.
MyKidReports has streamlined our invoicing process, automating payments and reducing manual errors. The overdue reminders have improved our cash flow, saving us time and hassle. Highly recommend!
Brightwheel, Procare, Lillio (HiMama), Kangarootime — we get asked this every demo.
Childcare billing software is a tool that automates parent invoicing, recurring payments, late fees, discounts, and tax statements for daycares, preschools, and after-school programs. MyKidReports is all-in-one childcare billing software and accounting app that runs in the background so directors never chase a payment manually.
You set up a rate plan once (weekly, bi-weekly, or monthly). MyKidReports generates invoices on schedule, charges the parent's card or bank account through auto-pay, applies late fees if the payment fails, sends reminders, and logs everything in the ledger. Directors only step in for exceptions.
Yes. You can set sibling discounts, staff discounts, scholarship credits, and subsidy co-pay splits (CCDBG, CCAP, state vouchers). The software automatically calculates the family's share vs. the subsidy share on each invoice. See our subsidy management page for the full breakdown.
Both. MyKidReports supports ACH bank payments (lower processing fees) and credit/debit cards via Stripe. Parents choose their preferred method during signup and can update it in the parent app anytime.
Yes. MyKidReports generates a year-end childcare payment statement for each family with your EIN, showing total amount paid. Parents download it from the app for their dependent-care FSA or tax filing. Directors don't have to produce these manually.
MyKidReports billing is included in every paid plan at $0.99 per child per month — no separate billing module fee. Brightwheel, Procare, and Lillio typically charge extra for billing features or have a higher base price. Migration from any of those systems is free and done-for-you.
Yes. MKR Lite is free forever for up to 5 children and includes basic billing, invoicing, and parent payments — ideal for home-based family childcare providers. See home-based daycare software.
We handle the setup for you — our team imports families, rate plans, discounts, and payment history from your current childcare billing software at no extra cost, so you can start collecting on schedule.
Join the daycare and preschool directors who got their Sunday nights back. Free forever for up to 5 children. 14-day trial on Pro.
