An 8-stage pipeline, inquiry & application forms you embed on your website, enrollment packets with e-signature and deposit, a tour scheduler with your real availability, and trigger-based automations. Everything admissions, in one module.
Three layers doing the work in the background — forms, pipeline, and automations — so you’re not the glue between them.
Inquiry forms for early interest. Application forms for families ready to apply. Both embed on any site and feed your pipeline.
Eight stages: Inquiry › Applications › Tour Scheduled › Toured › Packet Sent › Needs Approval › Waitlisted › Dropped. Days-in-stage tells you who needs a nudge.
Welcome emails, tour reminders, nudges for packets that haven’t been signed. You toggle them on. They send themselves.
Everything a daycare actually needs to run admissions — no Calendly, no Mailchimp, no spreadsheet waitlist.
Drag leads through Inquiry › Applications › Tour Scheduled › Toured › Packet Sent › Needs Approval › Waitlisted › Dropped. Days-in-stage tells you who’s stalling.
Two form types. Inquiry for early interest, Application for families ready to apply. Both embed on any website and land in your pipeline.
Child info, contract, medical release, handbook, photo consent, deposit — one bundle, one link, e-signed and paid in one flow.
Weekly hours plus date-specific overrides. Parents see only the slots that actually work for you. Like Calendly — built into admissions.
Trigger-based email & SMS. Welcome on application, tour reminder before the visit, nudges for stalled packets. Onboarding, Tours, Nurture.
Live funnel metrics: inquiries in, conversion by stage, average days-to-enroll. See the whole pipeline without opening a spreadsheet.
Drag cards across stages or let automations move them. Every card shows who they are, what age, when they started, and — critically — how long they’ve been sitting in a stage. If Morgan’s been in “Toured” for 121 days, that’s a card that turns red and says follow up.
Set your Weekly Hours — the days and times you’re typically free to tour — and Date-Specific Hours for the one-offs: holidays, staff meetings, open houses. Pick your tour duration (30 min, 1 hour, 90 min). Parents only see the slots that work.
Every automation is trigger → channel → action. A welcome email when an application is submitted. A reminder 30 minutes before a tour. A nudge when a packet has been sitting unsigned for four days. Toggle on, edit the copy, it runs.
A proper admissions engine, not a generic CRM bolted to a form tool and a calendar app.
The pipeline moves families through eight stages: Inquiry (initial inquiry received), Applications (initial interest shown), Tour Scheduled (visit to the centre booked), Toured (visited and awaiting next steps), Packet Sent (enrollment packet sent, parents need to upload docs), Needs Approval (uploaded docs need to be reviewed), Waitlisted (on hold as seats are full), and Dropped Leads (families who are no longer proceeding). Each card shows days-in-stage so you can spot families who need a nudge.
Inquiry forms are lightweight — a parent who’s just starting to look at options. They capture basic interest: child age, desired start, contact. Application forms are for families ready to apply formally — more detail, often with tour booking built in. Both embed on any website and both feed into your Admissions pipeline.
Tour Preferences work like a scheduling app built into admissions. You set Weekly Hours (the days and times you’re typically free to tour) and Date-Specific Hours (overrides for particular days — holidays, staff meetings, open houses). Parents see only the slots that work and book themselves. Tour duration is configurable.
Admissions ships with pre-built automations across three categories — Onboarding, Tours, and Nurture. Examples: a Welcome Email when an application is submitted, a Tour Reminder 30 minutes before a scheduled visit, a nudge if a family sits in Packet Sent for more than a few days. You toggle them on, edit the copy, done.
Yes. Every automation has a trigger (Application Submitted, Tour Scheduled, Packet Sent, etc.), a channel (Email or SMS), and a timing offset (instantly, X minutes/hours before, or X days after). Click Edit to change any of them. You can also write the message copy and preview it before saving.
The enrollment packet is a bundle of documents parents need to complete to enroll: child information form, enrollment contract, medical release, handbook acknowledgment, photo consent, emergency contacts. You send one link, parents sign with their finger, pay the deposit in the same flow, and the child is auto-enrolled once everything clears.
When a child is enrolled, the record is created automatically in your system — already populated with everything from the application and packet. They’re scheduled in billing (tuition set up), attached to the correct classroom, and paperwork tracks which ongoing forms they’ve completed. No re-entry, no copying data between tools.
Pipeline, forms, packets, tours, automations — all in MyKidReports. Start free and turn your next inquiry into a signed, paid, fully enrolled child.