MyKidReports vs iCare: pay per child, not per tier.
iCare Software publishes flat per-location pricing: $129/month for childcare centers under 70 children, $199 for 71–150, $249 for 151–250 (as listed August 2026). MyKidReports charges $0.99 per enrolled child — which comes out lower at every one of those published tiers, with every feature included.
iCare publishes pricing. So do we. Here is the math.
Credit where due: iCare Software lists its prices publicly — $129/month per location for childcare centers under 70 active children, $199 for 71–150, $249 for 151–250, custom above that (as listed August 2026). MyKidReports charges per enrolled child instead: $0.99. At every published iCare tier, the per-child math comes out lower.
Three things that change the day you switch.
These are the three differences centers describe most often after moving from flat per-location pricing to per-child pricing.
You pay for the children you have
A 40-child center pays for 40 children — not for a tier sized for 70.
No tier cliffs
Enrollment crossing a boundary shouldn’t jump your bill.
Free forever, not free for a while
iCare’s published trial is generous — three months. Ours doesn’t end.
Every feature, on every plan — no tier jumps.
The modules a multi-room childcare program actually needs — from check-in to billing to licensing reports. Everything ships with every plan, even the free tier. No quote-locked features, no per-staff fees.
Parent app (iOS + Android)
Daily activity feed, photos, two-way messaging, and contactless check-in/check-out. Same app for every family.
Billing & tuition
Auto-billing, Stripe + Deluxe + ACH and card payments, late-fee rules, and parent-app invoice payments.
Attendance & check-in
QR or PIN check-in/check-out, room rosters, late-pickup alerts, and audit-ready attendance logs.
Staff scheduling
Drag-and-drop scheduling by room, time clock, time-off requests, and ratio-aware coverage.
CACFP food program
USDA-aligned meal logs, daily attendance counts, and quarterly reimbursement reports.
Reports & analytics
Enrollment, capacity, revenue by room, A/R aging, staff cost ratio — for directors and owners.
Enrollment & waitlist
Public inquiry form, tour calendar, digital enrollment packets with e-signature, and per-room waitlists.
Paperwork & licensing
Immunization tracking, staff certifications, incident reports, and licensing-ready document exports.
Center website builder
A public website for your center with built-in inquiry form — included on every plan.
Every module above has a deeper page on the site — with screenshots, customer use cases, and the operational decisions behind how each one works.
See the full feature breakdown →Free to start. Pay as you grow.
No setup fees. No per-feature upcharges. Cancel anytime. iCare’s published per-location tiers are above the per-child math at every listed enrollment — ours is published below for every size.
- Up to 5 children · 1 staff
- Daily activities, attendance, messaging
- No credit card required
- Free forever
- Everything in Lite
- 1–100 children · Unlimited staff
- Billing, custom reports, scheduling
- 14-day free trial
- Everything in Pro
- Multi-location dashboard
- Volume pricing
- Dedicated success manager
There's more to MyKidReports than published pricing.
The reasons centers stay (not just switch) — how the product was built, who built it, and the operating choices behind every-feature-on-every-plan. The full story.
Move off iCare in two weeks.
Most centers think switching software is a six-month nightmare. With a free data migration from iCare, parent-facing templates, and our team running the cutover, the average switch is ten to fourteen business days — with one parallel week in the middle.
Free iCare export
We pull your rosters, billing history, attendance, and parent contacts from iCare at no charge.
Audit & clean
Our migration team audits the data, flags incomplete records, and works with your director to fill gaps.
Staff training
90-minute live training for your director. 30 minutes each for teachers. Pre-recorded videos for anyone who joins later.
Parent app rollout
Family email goes out. Parents install MyKidReports during the parallel week, alongside My iCare.
Cutover
All operations switch. Billing runs on the new system. iCare subscription cancelled at month-end.
Considering an iCare alternative? — See MyKidReports walked through your way.
A few honest questions. Pick the ones that match your day — we'll tailor the walkthrough to the modules that solve them.
- Are you spending too much time on manual administrative tasks instead of focusing on providing quality education and care at your childcare center?
- Do you want to make communication with parents easier for things like billing, scheduling, and daily activity updates?
- Is manually tracking staff schedules, attendance, and absences becoming too time-consuming for your team?
- Are you finding it difficult to manage essential records — attendance logs, incident reports, and staff certifications — in one centralized system?
- Would you like to streamline your center's operations and offer a better family experience with an all-in-one childcare center management solution?
- How do you handle staff scheduling and attendance tracking efficiently without relying on paperwork?
- Are you struggling to manage multiple administrative tasks — billing, scheduling, attendance — across different systems?
- Do you want to learn how automated notifications can keep parents updated — from schedule changes to billing reminders — effortlessly?
Request your demo
Tell us about your center — a product expert will reach out to schedule.
The most common reasons centers move from iCare to MyKidReports.
These four reasons come up most often when directors compare the two models.
“The flat fee punished our size”
Small and mid-size centers pay iCare’s tier minimum regardless of enrollment. Per-child pricing means a 25-child program pays $24.75, not $129.
“The tier cliff at renewal”
Growing past a tier boundary is good news that raises the bill in a step. A per-child rate grows by $0.99 at a time — and shrinks the same way over summer.
“Parents wanted a modern app”
Daily photos and updates, messaging, invoices and payments in one parent app, iOS and Android, on every plan.
“Support without a plan gate”
Real humans by chat, email or phone on every plan — the same support at 5 children as at 500.
iCare software pricing & alternative, answered.
Direct answers to the questions providers ask most often when comparing iCare to MyKidReports.
How much does iCare software cost?
iCare Software publishes per-location monthly pricing. For childcare centers (August 2026): $129/month under 70 active children, $199 for 71–150, $249 for 151–250, and contact-for-quote above 250. Montessori and private school tiers run $199–$399. A 3-month free trial and a 10% annual-payment discount are also listed. MyKidReports charges $0.99 per enrolled child per month, free up to 5 children.
Which is cheaper — iCare or MyKidReports?
At every iCare childcare-center tier published in August 2026, the MyKidReports per-child math is lower: 30 children = $29.70 vs $129; 70 = $69.30 vs $129; 100 = $99 vs $199; 150 = $148.50 vs $199; 250 = $247.50 vs $249. Above 250, iCare is quote-only while the MyKidReports rate stays $0.99 per child.
What is iCare Software?
iCare Software is childcare and school management software offering enrollment, billing, attendance and parent communication, priced per location per month with tiers by active children. It serves childcare centers, Montessori and private schools, afterschool programs and camps.
Is iCare free?
iCare lists a 3-month free trial with no upfront payment (August 2026); after the trial the per-location tiers apply. MyKidReports is free forever for up to 5 children, with every feature included, plus a 14-day Pro trial.
What is the best alternative to iCare software?
MyKidReports is a per-child-priced iCare alternative: $0.99 per enrolled child per month — lower than iCare’s published tiers at every listed enrollment — free up to 5 children, every feature on every plan, and free data migration when you switch.
How do I switch from iCare to MyKidReports?
Most centers complete the switch in 10-14 business days. The MyKidReports migration team pulls rosters, billing history and parent contacts at no charge, trains your staff, runs a parallel week, and switches you over.
See the price before you talk to anyone.
Free up to 5 children. No credit card. Every feature included. If you decide it's not for you, the export is free too.