All-in-one preschool management software for directors.
Curriculum tracking, admissions funnel, parent daily reports, billing, attendance, and food — one preschool management platform built for independent preschools, state Pre-K programs, and Montessori schools. Free up to 5 children.
By: BrightNest Preschool
By: BrightNest Preschool
By: BrightNest Preschool
a schedule that is to be taught to kids
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If you run a preschool, you've said one of these this term.
Preschool directors carry curriculum, conferences, admissions, billing, and licensing in their head. The patchwork of binders, spreadsheets, and three different apps doesn't help. One preschool management platform fixes it.
Lesson plans no one opens
Curriculum sits in a 3-ring binder. By February, nobody remembers what was planned for the fall theme — and parents can't see what their child is learning.
"Is my child kindergarten-ready?"
Spring conferences arrive and a parent asks. You can't pull a developmental-milestone summary in 30 seconds — so the answer becomes a guess.
Tour scheduling chaos
January inquiries flood in. Three parents email the same Tuesday slot. A handful never get a reply — and you wonder which families slipped through.
Conferences from spreadsheets
Twice a year you reverse-engineer parent-teacher conference packets from observations scattered across three teachers' phones and a folder of sticky notes.
State Pre-K reporting weekends
Quarterly enrollment, attendance, and meal reports for your state subsidy contract eat an entire weekend — and they're due before you finish prep for Monday.
School-year tuition surprises
Families assumed the September invoice was "automatic" — it wasn't. October becomes awkward phone calls instead of teaching prep.
Built around the rhythm of a preschool day.
From morning circle to afternoon pickup, every workflow your preschool runs through the day is handled in one platform.
QR and PIN check-in with check-in questions.
Today's lesson plan ready in the teacher app.
Meal logged, photo shared with parents.
Activities sent instantly to parents.
Observations tagged to milestones.
Easy check-out, daily report sent.
Nine modules. Learning leads.
At a preschool, curriculum and observations come first — billing comes later. MyKidReports puts learning at the center, with admissions, parent reports, attendance, and food all integrated.
Lesson plans, observations, and kindergarten readiness — in one place.
Teachers log lesson plans and tag observations against developmental milestones throughout the year. Directors generate a child-specific readiness summary on demand for parent-teacher conferences.
- Framework-agnostic: Montessori, Reggio Emilia, HighScope, Creative Curriculum, or your own
- Observation cards link to milestones automatically
- Kindergarten-readiness summaries one click away
Stop losing inquiries between January and your enrollment packet.
Public inquiry forms feed an admissions pipeline. Parents self-schedule tour slots from a public calendar — no more email tag for the same Tuesday slot.
- Public inquiry form embeddable on your site
- Parent-facing tour calendar (self-scheduled)
- Digital enrollment packets with e-signature
- Waitlist with priority tagging
The day your child had, sent to her family before pickup.
Lunch, naps, activities, photos — all auto-collected into a daily report and pushed to the parent app. Parents stop asking; teachers stop typing the same answer five times.
- iOS + Android parent app, included on every plan
- Two-way teacher messaging (no personal phone numbers swapped)
- Photos, daily activities, meals, naps in one feed
- Parent-teacher conference scheduling built in
School-year tuition that runs itself.
Set up the schedule once. September through June, invoices auto-generate, autopay collects on the 1st, and late notices go out without you remembering. October calls become rare.
- School-year and rolling billing schedules
- Discounts (flat USD or %), registration fees, late fees
- Stripe + Deluxe + ACH/card processing
- Parent self-pay portal with statement history
State reporting weekends, gone.
Quarterly enrollment, attendance, and CACFP meal data pre-formatted for state QRIS and Pre-K subsidy contracts. Export, sign, file — no more piecing it together from spreadsheets.
- Pre-K enrollment + attendance summary by classroom
- CACFP monthly reimbursement totals, eligibility tracking
- Custom CSV exports for your state's portal
- Audit-ready paper trail kept automatically
Attendance & Check-In
PIN/kiosk, ratios, late-pickup alerts.
Staff Scheduling & Ratios
Drag-and-drop, time clock, room ratios.
CACFP Food Program
USDA-aligned logs, audit-ready reports.
Paperwork & Licensing
Immunizations, credentials, renewals.
Get your Personalized Demo — Tailored to your Preschool Needs
A few honest questions. Pick the ones that match your day — we'll tailor the walkthrough to the modules that solve them.
- Are you spending too much time on manual administrative tasks instead of focusing on providing quality education and care at your preschool?
- Do you want to make communication with parents easier for things like billing, scheduling, and daily activity updates?
- Is manually tracking staff schedules, attendance, and absences becoming too time-consuming for your team?
- Are you finding it difficult to manage essential records — attendance logs, incident reports, and staff certifications — in one centralized system?
- Would you like to streamline your preschool's operations and offer a better family experience with an all-in-one preschool management solution?
- How do you handle staff scheduling and attendance tracking efficiently without relying on paperwork?
- Are you struggling to manage multiple administrative tasks — billing, scheduling, attendance — across different systems?
- Do you want to learn how automated notifications can keep parents updated — from schedule changes to billing reminders — effortlessly?
Request your demo
Tell us about your center — a product expert will reach out to schedule.
From inquiry to enrolled, in one pipeline.
Stop losing preschool families between the first email and the enrollment packet. MyKidReports tracks every stage of the admissions journey, so you see exactly where each family is, every day.
Public form on your site captures family details.
Parents self-book a slot. No email back-and-forth.
Director notes captured in the parent record.
Digital enrollment packet sent. E-signature ready.
Priority tagged. Auto-notify when a spot opens.
Roster, billing, and parent app provisioned automatically.
From an independent classroom to a multi-site Pre-K network.
Every feature is included on every plan. $0.99 per child per month for up to 100 children, with Enterprise plans for larger preschools and multi-site networks.
Independent Preschools
Single-classroom and small multi-classroom programs. Curriculum-led, parent-engaged.
State Pre-K Programs
Subsidy reporting, eligibility tracking, QRIS-ready ratio compliance.
Montessori & Reggio
Mixed-age tracking, observation-based assessment, parent documentation.
Multi-Site Networks
Unified enrollment, billing, and reports across all your locations.
MyKidReports vs Brightwheel, Procare & Lillio.
Every feature included on every plan, one published per-child price, and free migration from whatever preschool platform you use today.
| Feature | MyKidReports | Tool A | Tool B | Tool C |
|---|---|---|---|---|
| Free tier (up to 5 kids) | ✓ Free forever | Trial only | No free tier | Trial only |
| Multi-payment processor | ✓ Stripe + Deluxe + ACH | Single | Single | Single |
| CACFP food program logs | ✓ Included | Not available | Add-on | Not available |
| Staff scheduling | ✓ Included | Add-on | Included | Add-on |
| Parent app (iOS + Android) | ✓ Included | Yes | Yes | Yes |
| Pricing model | ✓ $0.99/child — all-in | Quote-based | Tiered by users | Tiered |
Free forever for up to 5 children. $0.99/child/month after.
No setup fee. No per-user pricing. No tiered upgrades. The same software whether you have 3 children or 300.
Free forever. Every feature unlocked — perfect for home-based providers and small classrooms.
For programs with 6+ children, up to 100. Every module included — no setup fee, no contract. Enterprise plans for larger programs.
Preschool management software, answered.
What is preschool management software?
Preschool management software is an all-in-one platform that helps preschools, Pre-K programs, and Montessori centers run their operations — admissions and waitlists, curriculum tracking, parent communication, daily reports, billing, attendance, staff scheduling, and licensing — in one place instead of across binders, spreadsheets, paper forms, and separate apps.
Does it support Montessori, Reggio Emilia, or other curriculum approaches?
Yes. The learning module is framework-agnostic — teachers log lesson plans and observations in whatever structure your school uses. Many customers run Montessori, Reggio Emilia, HighScope, or Creative Curriculum programs; others use their own custom framework. The platform organizes the data — your school owns the pedagogy.
Can it generate kindergarten-readiness summaries for parents?
Yes. Developmental milestone tracking sits inside the learning module. Teachers tag observations against milestones throughout the year, and you can generate a child-specific readiness summary on demand — useful for parent-teacher conferences and end-of-year transitions to kindergarten.
How does the admissions and tour funnel work?
Public inquiry forms feed an admissions pipeline. Each inquiry becomes a record — you see new inquiries, scheduled tours, post-tour follow-ups, and waitlist status in one dashboard. Parents can self-schedule tour slots from a public calendar, which cuts down the email back-and-forth that floods preschool inboxes every January.
How much does preschool management software cost?
MyKidReports is free for programs with up to 5 enrolled children. Once you pass 5 children, it's $0.99 per enrolled child per month, up to 100 children — with no setup fee, no per-user charge, and no contract. Programs over 100 children move to an Enterprise plan. See full pricing on the pricing page.
Run smoother, happier, more profitable days.
The full preschool management platform. Free forever for up to 5 children. No credit card required, free data migration included.
★★★★★ 5.0/5 on Capterra · GetApp · Software Advice