Software for childcare centers that run on more than spreadsheets.
Multi-classroom rosters, ratio compliance, staff scheduling, billing and tuition, parent app, and licensing reports — one platform for childcare centers running 30 to 200+ children. Free up to 5 children.
By: BrightNest Childcare
By: BrightNest Childcare
By: BrightNest Childcare
a schedule that is to be taught to kids
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The systems that built your center to 25 children break at 30.
Binders, spreadsheets, and a director who knows every family by name — that works for a single-room program. Add a second room, a fourth staff member, and a state ratio audit, and the cracks open at exactly the wrong moment.
What works at small scale
One classroom, one director, one paper roster. Tuition runs on Venmo. The yearly licensing report fits on two pages. You know every family by their kid’s favorite color.
- Whiteboard schedule for the week
- Folder for each child’s paperwork
- Director writes checks for tuition received
- Monthly newsletter goes out via email blast
- One staff calendar on the fridge
What breaks at center scale
Four rooms run different schedules. Ratios shift every hour. The licensing inspector wants six months of attendance logs by 2 PM. A teacher calls in sick and you’re scrambling to find ratio coverage before circle time.
- Per-room rosters that change every day
- Age-graded ratios you can’t track on a whiteboard
- 3 different staff schedule docs — nobody knows which is current
- Tuition spread across 47 families and 3 payment methods
- Licensing audit needs data from 6 separate places
Every room, every ratio, visible at a glance.
The director’s job changes the moment you have more than one room. MyKidReports puts every room’s current ratio on one screen and alerts the director the moment a room crosses the limit you set.
Four systems most centers run separately. One platform.
Compliance, operations, revenue, and family communication — the four systems every multi-room childcare center has to run. MyKidReports puts them in one platform so data flows between them: attendance feeds ratios, ratios feed licensing reports, billing feeds owner dashboards.
Compliance
- ⚠Live ratio trackingEvery room, every hour, with alerts before you cross the limit.
- 🏥Immunization trackingPer-child compliance status, renewals flagged 30 days out.
- 📝Licensing reportsState-formatted exports for inspections — one click, six months.
Operations
- 👥Staff schedulingDrag-and-drop by room, time-off requests, ratio-aware coverage.
- ⏳Time clockIn-app check-in and check-out, late and overtime auto-flagged.
- 🔒Per-room rostersPIN check-in, capacity caps, late-pickup alerts to families.
Revenue
- 💳Tuition & invoicesStripe, Deluxe, ACH, card. Auto-billing on the day you set.
- 📊Owner dashboardsRevenue by room, capacity utilization, A/R aging, staff cost ratio.
- 🍽CACFP food programUSDA-aligned meal logs and quarterly reimbursement reports.
Family
- 📱Parent app (iOS + Android)Daily reports, photos, two-way messaging — no personal phone numbers swapped.
- 📧Enrollment pipelineInquiry form, tour calendar, e-signature packets, per-room waitlists.
- 📢Center announcementsClosure days, schedule changes, weather alerts — one channel, all families.
See MyKidReports for your center — walked through your way
A few honest questions. Pick the ones that match your day — we'll tailor the walkthrough to the modules that solve them.
- Are you spending too much time on manual administrative tasks instead of focusing on providing quality education and care at your childcare center?
- Do you want to make communication with parents easier for things like billing, scheduling, and daily activity updates?
- Is manually tracking staff schedules, attendance, and absences becoming too time-consuming for your team?
- Are you finding it difficult to manage essential records — attendance logs, incident reports, and staff certifications — in one centralized system?
- Would you like to streamline your center's operations and offer a better family experience with an all-in-one childcare center management solution?
- How do you handle staff scheduling and attendance tracking efficiently without relying on paperwork?
- Are you struggling to manage multiple administrative tasks — billing, scheduling, attendance — across different systems?
- Do you want to learn how automated notifications can keep parents updated — from schedule changes to billing reminders — effortlessly?
Request your demo
Tell us about your center — a product expert will reach out to schedule.
What you pay vs what centers pay legacy software.
Center management software pricing has been stuck for a decade: $150-$450 per month plus per-staff fees, plus setup, plus contract minimums. MyKidReports is a published per-child price, no contract, no setup fee. Here is what that looks like at three real center sizes.
Legacy software comparison figures are based on publicly listed list prices for centers in the 30/60/100-child range from major childcare management software vendors. Your actual quote from those vendors may vary based on contract length, optional modules, and per-staff fees not included above. MyKidReports pricing is published, contract-free, and covers every module on every plan.
Switch from Brightwheel, Procare, or Lillio in two weeks.
Most centers think switching software is a six-month nightmare. With a free data migration, parent-facing email templates, and our team running the cutover with you, the average switch is closer to ten business days — with one parallel-running weekend in the middle.
Free data export
We pull rosters, billing history, attendance records, and parent contacts from your current vendor. No charge, no contract.
Audit & clean
Our migration team audits the data, flags incomplete records, and works with your director to fill the gaps before import.
Staff training
90-minute live session for your director. 30 minutes each for teachers. Pre-recorded videos for anyone who joins later.
Parallel run
One room runs on MyKidReports while the rest stay on the old system. Catch surprises before the full cutover.
Cutover
All rooms switch. Parent app sent to families. Billing runs on the new system. Old vendor cancelled at month-end.
MyKidReports vs Brightwheel, Procare & Lillio.
Every feature included on every plan, one published per-child price, and free migration from whatever center management platform you use today.
| Feature | MyKidReports | Tool A | Tool B | Tool C |
|---|---|---|---|---|
| Free tier (up to 5 kids) | ✓ Free forever | Trial only | No free tier | Trial only |
| Multi-payment processor | ✓ Stripe + Deluxe + ACH | Single | Single | Single |
| CACFP food program logs | ✓ Included | Not available | Add-on | Not available |
| Staff scheduling | ✓ Included | Add-on | Included | Add-on |
| Parent app (iOS + Android) | ✓ Included | Yes | Yes | Yes |
| Pricing model | ✓ $0.99/child — all-in | Quote-based | Tiered by users | Tiered |
Free forever for up to 5 children. $0.99/child/month after.
No setup fee. No per-user pricing. No tiered upgrades. The same software whether you have 3 children or 300.
Free forever. Every feature unlocked — perfect for home-based providers and small classrooms.
For programs with 6+ children, up to 100. Every module included — no setup fee, no contract. Enterprise plans for larger programs.
Software for childcare centers, answered.
What is software for childcare centers?
Software for childcare centers is an operations platform that runs the day-to-day of a multi-classroom childcare center — enrollment and waitlists, room-by-room attendance with state ratio compliance, billing and tuition collection, staff scheduling and time clock, parent communication, CACFP food program logs, and licensing-ready reports — in one system instead of across spreadsheets, separate apps, and paper binders.
Does it support multi-classroom and multi-site childcare centers?
Yes. MyKidReports is built around the multi-classroom childcare center — each room has its own roster, age-based ratio targets, daily reports, and staff schedule, with center-wide visibility for directors and owners. Multi-site networks get unified enrollment, billing, and reporting across every location, with site-level role permissions so each director only sees their site.
How is software for childcare centers different from home daycare software?
Center software has to handle multi-room rosters, age-graded ratios, multiple staff schedules, and state licensing reports — none of which a single-room home daycare needs. Home daycare software is simpler: one room, one provider, fewer compliance touchpoints. MyKidReports runs both — centers turn on multi-room, ratios, and staff scheduling; home providers run a lighter setup on the same platform.
How does the enrollment and tour pipeline work for a center?
Public inquiry forms feed an enrollment pipeline. Each inquiry becomes a record — you see new inquiries, scheduled tours, post-tour follow-ups, and waitlist status per room in one dashboard. Parents self-schedule tour slots from a public calendar, which cuts the email back-and-forth that floods center inboxes every enrollment season. When a seat opens in a specific room, the next-priority family on that room's waitlist is auto-notified.
How much does software for childcare centers cost?
MyKidReports is free for programs with up to 5 enrolled children. Once you pass 5 children, it's $0.99 per enrolled child per month, up to 100 children — with no setup fee, no per-user charge, and no contract. Programs over 100 children move to an Enterprise plan. See full pricing on the pricing page.
Run smoother, happier, more profitable days.
The full childcare center management platform. Free forever for up to 5 children. No credit card required, free data migration included.
★★★★★ 5.0/5 on Capterra · GetApp · Software Advice