Add each agency you work with, assign students to them, and MyKidReports auto-splits every invoice between family co-pay and agency share — with Unpaid, Received, and Distributed totals for each agency at a glance.
Three steps inside the Billing module — Agencies, Students, Invoices — all sharing the same ledger as the rest of your billing.
From Billing › Subsidies, click Add Agency. Save the agency name, contact, billing address, and payment terms. Repeat for every agency your center works with — CCDBG, CCAP, a state voucher program, a private scholarship fund, a Head Start partner. Unlimited.
On each child's billing profile, link the agency that pays for their care and set the family co-pay. Each agency's student count shows up in the Subsidies table.
Every invoice for a subsidized child splits in two: a family co-pay line and an agency share line. Unpaid, Received, and Distributed totals update in the Subsidies tab as money comes in.
Subsidy management is a sub-module of Billing — same login, same ledger, same child records as the rest of your center operations. Works for any agency, any program, any payer.
Add every agency that pays for your children's care — a state CCAP office, a voucher program, a Head Start partner, a private scholarship fund, an employer-sponsored program. No cap, no tier limit.
Assign each subsidized child to their paying agency on the child's billing profile. Each agency's student count shows up in the Subsidies table — one source of truth for who belongs to whom.
Every invoice for a subsidized child splits into a family co-pay line and an agency share line automatically. Two payers, one invoice, zero double-entry.
At a glance per agency: Students, Open Invoices, Unpaid, Received, and Distributed totals. You always know who owes what and which families have had their share credited.
Agency-agnostic by design — works for CCDBG, CCAP, state vouchers, TANF, Head Start / Early Head Start, faith-based scholarships, employer programs, or any private payer. You add the agency; MyKidReports handles the rest.
Subsidies is a tab inside the Billing module. Same ledger as your regular invoices, payments, and billing plans — no separate tool, no reconciliation between systems.
Brightwheel, Procare, Lillio (HiMama), Kangarootime — here's how multi-agency subsidy tracking actually differs across the major childcare management platforms.
Inside the Billing module, MyKidReports lets a daycare or preschool add every subsidy agency they work with (CCDBG, CCAP, vouchers, TANF, Head Start, or any private scholarship organization), assign students to each agency, auto-split invoices between the family's co-pay and the agency's share, and see per-agency dashboards for Unpaid, Received, and Distributed amounts. It's part of the all-in-one platform — same login, same child records, same ledger as the rest of your billing.
MyKidReports is agency-agnostic — you add whichever agencies pay for your children's care, no matter the program. That includes CCDBG (federal Child Care and Development Block Grant), CCAP (state Child Care Assistance Programs), state-issued vouchers, TANF-funded slots, Head Start and Early Head Start, faith-based and private scholarship agencies, and employer-sponsored childcare programs.
When you assign a student to an agency in MyKidReports, every invoice for that child splits automatically into two parts: the family co-pay (collected from the parent through normal billing) and the agency share (billed to that agency). You see both sides in one ledger, and each agency appears in the Subsidies tab with its students and money flow.
Yes. The Subsidies tab shows every agency with its student count, open invoices, Unpaid total, Received total, and Distributed total. You always know which agency owes what and which families have had their share distributed back to their account.
Included. Subsidy billing lives inside the Billing module — no separate subscription, no add-on fee. One login, one ledger, one child record. You find it under Billing › Subsidies in your MyKidReports account.
Unlimited. Add as many subsidy agencies as your center works with. Each agency keeps its own student roster, its own invoices, and its own Unpaid / Received / Distributed totals.
Seamlessly. Subsidies are a sub-module of Billing — you reach them via Billing › Subsidies in MyKidReports. Family co-pay and agency share live in the same billing ledger, so there's no double-entry and no separate tool. See our childcare billing page for the full invoicing flow.
See the Subsidies tab run live against your own agencies in a walkthrough — or start free today and set up your first agency in minutes.