Every dollar. Every family. Tracked.
The all-in-one childcare billing software and daycare accounting software for daycare and preschool bookkeepers — recurring invoicing, auto-pay through ACH direct debit or credit card (Stripe and Deluxe), subsidy co-pay splits, late fees, and 11 built-in reports. Free up to 5 children, then $0.99/child/mo — every module included.
The money story, at one glance.
Daycare accounting software and childcare bookkeeping software built for the person who closes the books. The billing dashboard rolls up four live KPI tiles — Total Revenue, Upcoming Invoices, Past Due, and Average Invoice — alongside a monthly revenue trend, so you can see exactly where the cash is on every business day. Tabs across the top jump to Students, Subsidies, Billing Plans, Invoices, and Payments. See billing ›
- Four live KPI tiles — Total Revenue, Upcoming Invoices, Past Due, and Average Invoice
- Revenue Trend chart by month — spot seasonality before it surprises you
- Tabs to Students, Subsidies, Billing Plans, Invoices, and Payments — one screen, one search
Monitor your school’s billing performance and financial metrics.
Invoices that send themselves.
Set up a billing plan once — weekly, bi-weekly, or monthly — and this childcare billing software takes it from there. Recurring invoices generate on schedule, discounts (flat USD or %) and subsidy splits apply automatically, and late fees trigger on overdue. If a payment fails, the school can send a re-trial request in one click. Open the Billings list to see what’s Past Due, Processing, Upcoming, or already Paid — per family, per program. Purpose-built accounting software for daycare business — no QuickBooks workarounds, no third-party plugins, no spreadsheet detour. See billing ›
- Recurring invoicing on weekly, bi-weekly, or monthly schedules — per room or per child
- Discounts (flat USD or %) and subsidy co-pay splits applied automatically on every invoice
- Past Due, Processing, Upcoming, and All Invoices tabs — one screen, one search
- Failed payments flagged for re-trial — the school sends the request in one click
Auto-pay that actually collects.
ACH and credit card processing for childcare billing — ACH direct debit and credit/debit cards, processed through Stripe and Deluxe (both PCI-DSS compliant). During onboarding, parents connect their bank account or card in the parent app; from day one, they’re on auto-pay. If a payment fails, the school sends a re-trial request in one click. Every transaction shows its status (Completed, Processing) on the Payments tab, and deposits and registration fees are handled alongside recurring tuition. See billing ›
- ACH direct debit (lower processing fees) and credit/debit cards — processed through Stripe and Deluxe
- Parents set up auto-pay during onboarding — on the day invoices are due
- Failed payments flagged for re-trial — the school sends the request in one click
- Deposits, registration fees, and one-off charges on the same ledger as recurring tuition
Books closed, every export.
Owners ask for revenue. Agencies ask for subsidy splits. Auditors ask for forms. Pull from 11 report categories — including a Billing module with a Transaction Summary covering charges, refunds, discounts, payments, and failed payments, and a Subsidy module for the agency side. Filter by date range and group, and export in one tap. See reports ›
- 11 report categories — Enrollment, Contacts, Forms, Attendance, Billing, Staff, Activities, Students, Wellness, Food Program, Subsidy
- Billing Transaction Summary — charges, refunds, discounts, payments, failed payments, itemized by date
- PDF, CSV, Print, or Email — one tap on every report
Reports
Select a topic from the list below, to see all available reports
What bookkeepers ask before they switch.
Real questions from daycare and preschool bookkeepers during demos. If yours isn’t here, ask us directly.
What does MyKidReports do for a bookkeeper?+
MyKidReports is childcare billing and accounting software that automates the recurring work a daycare or preschool bookkeeper does manually. Recurring invoices generate on schedule (weekly, bi-weekly, or monthly), auto-pay collects ACH direct debit or credit card payments through Stripe and Deluxe, late fees apply themselves on overdue invoices, discounts (flat USD or %) and subsidy co-pay splits are calculated on every invoice, and 11 built-in reports cover billing, subsidy, food program, and more. Free for up to 5 children, then $0.99 per child per month.
How does recurring invoicing work?+
You set up a billing plan once — per room or per child — on a weekly, bi-weekly, or monthly cadence with the right line items, discounts, deposits, and subsidy splits. From then on, MyKidReports generates the invoices automatically on the right day, charges the family’s saved payment method, and logs every transaction in the ledger. You only step in for exceptions.
Does MyKidReports support ACH and card payments?+
Yes. MyKidReports supports both ACH direct debit (lower processing fees) and credit/debit cards — payments are processed through Stripe and Deluxe. Parents choose their preferred method during signup and can update it in the parent app anytime. If a payment fails, the school sends a re-trial request in one click from the Payments tab — processing status (Completed, Processing) is visible alongside every transaction.
How are subsidy co-pay splits handled?+
MyKidReports splits each invoice between the family share and the subsidy share — CCDBG, CCAP, state vouchers, or private agency. The agency portion is separated from the family portion on a per-child basis, and you can pull subsidy reports for the agency anytime. Flexible discounts and credits (applied as a flat USD amount or a percentage) are calculated automatically alongside subsidy splits. See subsidy management ›
What financial reports can a bookkeeper pull?+
The Billing module gives bookkeepers a Transaction Summary report with all charges, refunds, discounts, payments, and failed payments — itemized by date and family. The Subsidy module pulls the agency-side splits. Reports export as PDF, CSV, Print, or Email in one tap, so bookkeepers can hand owners revenue numbers, agencies their splits, and auditors what they need without spreadsheet gymnastics. See reports ›
How much does MyKidReports cost?+
Free for up to 5 enrolled children — every module included, including billing, invoicing, ACH and card processing through Stripe, reports, and the parent app. $0.99 per enrolled child per month for groups under 100 children. Custom pricing is available at 100+ children — talk to our team. No setup fee, no per-user charges, no per-feature fees, no contracts. The only external cost is standard Stripe payment processing fees on tuition transactions (industry standard).
Is family payment data secure?+
Yes. Payment data is handled through Stripe, which is PCI Level 1 compliant — MyKidReports never stores raw card or bank numbers. The MyKidReports platform itself is COPPA and FERPA aware with bank-grade encryption at rest and in transit. Role-based access means bookkeepers see billing data, directors see their site, owners see everything, and parents access only their own family’s records. Full Trust & Safety details ›
How do I get started?+
Sign up for the free plan — up to 5 enrolled children with every module included. Our onboarding team helps you import your existing roster and balances, set up billing plans, configure discounts and subsidy splits, and connect Stripe and Deluxe for card and ACH payments. Onboarding is included on every plan at no extra fee. See support & onboarding ›
Close the books. Skip the spreadsheets.
The all-in-one childcare billing software and daycare accounting software — recurring invoicing, auto-pay through ACH direct debit or credit card (Stripe and Deluxe), subsidy co-pay splits, late fees, and 11 built-in reports, in one platform. Free for up to 5 enrolled children, then $0.99 per child per month — every module included. No setup fee. No contracts.