Childcare software for centers. Every room, every family, every dollar.
MyKidReports is built for multi-room childcare centers with busy enrollment pipelines, overlapping ratios, and complex billing. Live staff ratios, parents in app, daily photos and meals, CACFP-ready food logs, subsidy tracking, and automated invoicing. One dashboard for the whole operation.
Running a center is six jobs in one calendar.
Enrollment, billing, staffing, ratios, parent communication, compliance — and the software you bought five years ago does maybe two of them well. Centers tell us the same thing every week.
Ratios are a moving target
Kids move rooms, staff break for lunch, someone calls in sick. By the time you check, you're already out of compliance — and licensing is on its way.
Six apps and a folder of paper
QuickBooks for billing, a tablet app for check-ins, a messaging app for parents, Wix for the website, sticky notes for everything else. Nothing talks to anything.
Tour requests fall through the cracks
A family fills out a website form. Someone forwards it. Someone else replies three days later. They've already enrolled at the place down the street.
Run the whole center from one screen.
Stop running tuition, subsidies, and rosters in three different tabs.
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Recurring tuition on autopilot. Set per-room tuition, schedule recurring charges, and let MyKidReports auto-charge families on the day you choose. Branded receipts go out automatically; payouts land in your bank account the next business day.
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Subsidy splits, calculated for you. For families on CCDF, Title XX, or other subsidy programs, every invoice cleanly separates the agency portion from the family co-pay — with audit-ready records you can hand to your funder.
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Late fees, discounts, and scholarships handled cleanly. Apply discounts, scholarships, or late fees per child or per family. Every adjustment is logged with a clear trail you can show a board, an accountant, or a parent.
Stay audit-ready, every single day.
Spot expiring records before they become a finding.
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Per-room ratios, live, on one screen. See real-time staff-to-child ratios for every classroom on one screen. Any room drifting outside compliance is flagged the moment it happens.
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Immunization and document tracking with alerts. MyKidReports flags missing or expiring immunizations, staff trainings, and family paperwork — and reminds families and staff before deadlines lapse. Every record is digital and exportable as audit-ready PDFs.
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CACFP-ready meal logs and subsidy reports. Meals, snacks, attendance, and food program records roll into ready-to-export reports. When the inspector arrives, your records are already organized.
A team that stays — because the systems work.
When the schedule and the timesheet just work, your staff have fewer reasons to look elsewhere.
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Build the weekly schedule in minutes, not hours. Drag-and-drop staff schedules across rooms, copy a great week to next month, and notify staff the moment the schedule goes live.
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Time tracking and approvals in one workflow. Staff clock in and out from a kiosk or phone. Timesheets land on the director's desk for one-click approval, ready to export to your payroll provider.
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Staff-to-staff messaging and a clean record of every shift. Send announcements to a single room or the whole team, document incidents and observations, and keep a clean record of every shift handoff.
Keep families connected, at any scale.
Communication that feels personal, even when you have hundreds of families.
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Daily photos, meals, naps, and milestones — in the parents' pocket. Staff log activities once and the update reaches every family in the room through your branded parent app — including photos, meal logs, naps, and developmental milestones.
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Whole-program announcements without the endless email threads. Send program-wide updates, weekly newsletters, or single-classroom reminders from one screen. Read receipts show exactly who has seen each message.
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Direct messaging with families, in one place. Two-way messages between staff and parents stay logged, searchable, and outside personal phones — so handoffs between teachers and rooms are clean.
Logged a full portion. Cleared the plate.
Polished where it counts. Growing where it matters.
From the first tour question to the first drop-off morning, the experience feels considered.
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A parent app under your program's brand. Your logo, your name, your colors. Families experience your program the moment they open the app — not a generic SaaS interface with a vendor's branding.
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Admission pipeline CRM that turns tours into enrollments. Inquiries, tour scheduling, follow-ups, and waitlists all live in one pipeline. See where every family is in the process and what comes next — no more sticky notes or spreadsheet trackers.
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Reports for owners, boards, and accountants. Pull occupancy, revenue, attendance, and compliance reports that would take hours in a spreadsheet — directly from the dashboard, exportable to PDF or CSV.
What directors ask about running a center.
What is the best automated billing software for childcare centers?+
MyKidReports has automated billing built specifically for childcare centers — recurring tuition, sibling and multi-child discounts, late-pickup fees, subsidy splits with agency vs family co-pay, tokenized card and ACH payments via Stripe and Deluxe, branded receipts, and next-business-day payouts. It runs the full billing cycle without spreadsheets or QuickBooks add-ons. Free for up to 5 children, then $0.99 per child per month — no setup fee, no contracts.
What is the best app to help me run a childcare center?+
MyKidReports is built specifically to run a childcare center end-to-end: live room-by-room ratios, attendance check-in, automated billing, branded parent app for daily reports and photos, CACFP food program, immunization and forms tracking, staff scheduling and time tracking, admission pipeline CRM, and 11 built-in reports. Directors run the whole center from one screen instead of stitching together a billing app, a parent communication app, a staff scheduler, and a reporting tool.
What is the best accounting software for childcare centers?+
Most childcare centers don’t need a generic accounting tool — they need childcare-specific billing that handles tuition, sibling discounts, late fees, subsidy reconciliation, and CACFP food program reporting natively. MyKidReports does all of that at $0.99 per child per month (free up to 5 children), with itemized export to your accountant. Many centers replace QuickBooks plus a separate childcare app with MyKidReports for less than $50/month at a small center.
What are the best apps for childcare centers?+
The best apps for childcare centers consolidate three workflows: parent communication (daily reports, photos, messaging), administration (billing, attendance, enrollment, scheduling), and compliance (immunizations, ratios, food program, signatures). MyKidReports does all three in one app with a 5-star rating across Capterra, GetApp, Software Advice, App Store, and Play Store.
What is the most affordable childcare management software for small daycare centers?+
MyKidReports costs $0.99 per child per month (free up to 5 children) with no setup fee, no contracts, and no per-feature gating — every feature is included. For a 30-child center that’s roughly $30/month total, often less than a tenth of what Brightwheel, Procare, or Lillio charge. Includes billing, parent app, attendance, food program, scheduling, and reports.
Does MyKidReports show live staff-to-child ratios for every classroom?+
Yes. The Room Ratios screen shows current staff and children counts and the live ratio for every classroom on a single screen, with the limit configured per room so any drift outside compliance can be flagged.
Can MyKidReports handle subsidy splits like CCDF or Title XX?+
Yes. Each invoice cleanly separates the agency portion from the family co-pay. Records are exportable as audit-ready PDFs for funders or licensing reviews. See the Subsidy page for details.
Does MyKidReports include staff scheduling for centers?+
Yes. Directors can build weekly schedules per room, set start and end times, log notes, and track total scheduled hours per staff member. Time-tracking exports cleanly to your payroll provider.
Is the parent app branded for our center?+
Yes. The parent app shows your center’s name, logo, and program identity rather than a generic vendor brand.
Do you have an admission pipeline CRM for tours and inquiries?+
Yes. Inquiries, tour scheduling, applications, follow-ups, and waitlists all live in one pipeline so directors can see exactly where every family is in the enrollment process. See the Enrollment page for the full workflow.
Run every room like a pro. From your phone.
Free for your first 5 children. No credit card required. Every module included.