Childcare billing software for daycares, preschools, and after-school programs — MyKidReports
Childcare billing & accounting software for daycares and preschools.
Recurring invoices, ACH & card auto-pay, late fees, sibling discounts, subsidy co-pay splits, and year-end tax statements — running quietly inside MyKidReports, the all-in-one childcare platform.
- ★★★★★ 5-star rated by directors
- ● Free plan
- ● Done-for-you setup
Billing is the slow leak eating your week.
Most directors we talk to spend 6–12 hours a month on billing alone. Here's what that actually looks like.
Manually emailing invoices.
PDFs, spreadsheets, email threads. Ten minutes per family × forty families = two hours gone before lunch.
Chasing late payers.
Polite reminder. Then firmer reminder. Then the awkward hallway conversation at pickup. All while kids need your attention.
Year-end tax statement chaos.
Forty parents emailing at once asking for their annual childcare payment total for FSA and tax filing. You're recalculating from receipts.
Set it up once. Never touch it again.
MyKidReports childcare billing software replaces three tools — invoicing, payment processing, and late-fee follow-up — with one automated flow.
Set your billing plan
Create a plan per room or per child — weekly, bi-weekly, or monthly. Add sibling discounts, staff rates, subsidy splits, deposits. Copy plans across rooms in a click.
Parents autopay on enrollment
During onboarding, parents connect their bank account (ACH) or card. They see what they owe and when. From day one, they're on auto-pay.
The software does the rest
Invoices go out on schedule. Payments collect automatically. Late fees trigger on overdue. Reminders send themselves. You see a clean dashboard, not a to-do list.
Every daycare billing software feature — no add-on pricing.
Most daycare billing tools nickel-and-dime you for every module. MyKidReports includes everything below in every paid plan.
Recurring auto-pay
ACH and credit/debit via Stripe. Set it once per family, collect it forever. Handles failed-payment retries automatically.
One-click invoicing
Generate invoices for weekly, bi-weekly, or monthly plans. Custom line items for field trips, supplies, late fees, deposits.
Late-fee automation
Overdue triggers fire on day 3, day 7, day 14 — with branded reminder emails and optional grace periods per family.
Discounts & scholarships
Sibling discounts, staff discounts, military discounts, scholarship credits — applied automatically to the right families.
Subsidy co-pay splits
Split invoices between family share and subsidy share (CCDBG, CCAP, vouchers). See subsidy management →
Year-end tax statements
Branded year-end payment statements auto-generated for every family in January. Parents download from their app. Your inbox stays empty.
A complete billing system that runs itself
From invoice generation to parent payments to director reporting — every part of billing is automated, connected, and visible in one place.
When a payment slips past due, the late fee applies itself.
A late fee is the charge a family pays when their invoice isn’t paid by the due date. Most directors write the policy but hate enforcing it. MyKidReports watches every invoice: if a payment hasn’t cleared by your grace window, the late fee — your rule, your amount — auto-applies to the balance and shows up in the parent’s app with a plain-English reason. No awkward follow-up, no manual invoice edits.
- Flat amount or % of unpaid balance — your choice per center
- Grace period per family, plan, or center-wide (e.g. 3 days)
- Review & waive any fee before it posts, one tap
- Parents see the fee + explanation in the parent app
- Stacks cleanly with failed-ACH retries — one balance, one reminder
Watch how to set up billing inside MyKidReports.
A guided walkthrough of auto-pay, late-fee rules, gateway setup, and the payments dashboard — so your team is live and collecting on day one.
MyKidReports has streamlined our invoicing process, automating payments and reducing manual errors. The overdue reminders have improved our cash flow, saving us time and hassle. Highly recommend!
From billing admin back to running the center.
MyKidReports vs. other daycare billing software.
Here's how childcare billing inside MyKidReports stacks up against the other childcare management platforms directors usually evaluate.
Everything directors ask about MyKidReports childcare billing software.
What is childcare billing software?
Childcare billing software is a tool that automates parent invoicing, recurring payments, late fees, discounts, and tax statements for daycares, preschools, and after-school programs. MyKidReports is all-in-one childcare billing software and accounting app that runs in the background so directors never chase a payment manually.
How does MyKidReports automate childcare billing?
You set up a rate plan once (weekly, bi-weekly, or monthly). MyKidReports generates invoices on schedule, charges the parent's card or bank account through auto-pay, applies late fees if the payment fails, sends reminders, and logs everything in the ledger. Directors only step in for exceptions.
Does MyKidReports handle sibling discounts and subsidies?
Yes. You can set sibling discounts, staff discounts, scholarship credits, and subsidy co-pay splits (CCDBG, CCAP, state vouchers). The software automatically calculates the family's share vs. the subsidy share on each invoice. See our subsidy management page for the full breakdown.
Can parents pay with ACH (bank account) or only credit card?
Both. MyKidReports supports ACH bank payments (lower processing fees) and credit/debit cards via Stripe. Parents choose their preferred method during signup and can update it in the parent app anytime.
Does MyKidReports generate year-end tax statements for parents?
Yes. MyKidReports generates a year-end childcare payment statement for each family with your EIN, showing total amount paid. Parents download it from the app for their dependent-care FSA or tax filing. Directors don't have to produce these manually.
How does this compare to other childcare billing tools?
MyKidReports billing is included in every paid plan at $0.99 per child per month — no separate billing module fee. Most other childcare management platforms charge extra for full billing features or start from a much higher base price. Migration from any system is free and done-for-you.
Is there a free plan for small home-based daycare billing?
Yes. MKR Lite is free forever for up to 5 children and includes basic billing, invoicing, and parent payments — ideal for home-based family childcare providers. See home-based daycare software.
How long does it take to switch billing software to MyKidReports?
We handle the setup for you — our team imports families, rate plans, discounts, and payment history from your current childcare billing software at no extra cost, so you can start collecting on schedule.
What is the best childcare billing software?
The best childcare billing software depends on center size and budget. For small centers (1-5 children), MyKidReports' Free Forever plan is the only no-cost option with full billing automation. For 6-100 children, MyKidReports at $0.99 per child per month is significantly less expensive than Brightwheel ($150-$300/month) or Procare. Capterra, Software Advice, and GetApp all rate MyKidReports 5.0 stars on billing functionality.
Is there free or low-cost childcare billing software?
Yes. MyKidReports offers a Free Forever plan for centers with up to 5 children that includes recurring billing, invoicing, and ACH/card payment processing. Beyond 5 children, pricing is $0.99 per child per month — significantly cheaper than competitors. There are no setup fees, no per-staff fees, and no contracts. The only external cost is standard Stripe payment processing fees on tuition transactions (industry standard).
What automated billing features does childcare software include?
Modern childcare billing software automates: recurring invoice generation, auto-pay charging (ACH and card), late fee assessment, payment reminders, sibling and staff discount calculation, subsidy co-pay splitting (CCDBG, CCAP, vouchers), year-end tax statement generation, deposit and registration fee handling, and accounting-system export. MyKidReports includes all of these on every plan.
Billing that runs itself. Starting today.
Join the daycare and preschool directors who got their Sunday nights back. Free forever for up to 5 children. 14-day trial on Pro.