Every inquiry. Every family. Tracked.
The all-in-one childcare CRM & admissions software for daycare and preschool enrollment teams — inquiries, tour scheduling, applications, waitlists, and enrollment packets in one pipeline. Free up to 5 children, then $0.99/child/mo — every module included.
Every applicant, at a glance.
Childcare admissions management software built for the people who run the funnel. The dashboard rolls up four live KPI tiles — Applications, Tour Scheduled, Needs Approval, and Waitlisted — with an Admission Pipeline donut that breaks the funnel down by stage, so you can see at a glance where every child sits and what needs your attention next.
- Live counts: Applications, Tour Scheduled, Needs Approval, Waitlisted — all on one screen
- Admission Pipeline donut shows where every child is in the funnel
- Click any tile to drill into the underlying records
Every child your daycare admits — from inquiry to enrolled.
An 8-stage admission pipeline that tracks every child from first inquiry to enrolled. Inquiry and application forms feed it. Each stage shows who’s sitting there and how many days they’ve been waiting — so you know exactly who needs the next nudge. See enrollment ›
- 8 stages — Inquiry › Applications › Tour Scheduled › Toured › Packet › Approval › Waitlisted › Dropped
- Every applicant card shows name, age, and days-in-stage at a glance
- One screen, every next step — no spreadsheet, no email digging
Tour hours that match your real week.
A digital admissions platform for preschools and daycares is only useful when tour booking is painless. Set your Weekly Hours — the days and times you’re typically free to give tours — and Date-Specific Hours for the one-offs: holidays, staff meetings, open houses. Set your tour duration so every slot fits your real day. Families only see the slots that work, and book themselves in.
- Weekly availability checkboxes — Sunday through Saturday, with time-range per day
- Date-specific overrides for non-typical weeks
- Configurable tour duration so every slot fits your real day
The waitlist, built for action.
A childcare CRM for tracking leads, tours, and enrollments is only useful if it handles the messy middle: the waitlist. Select any child (or a group) to send their family an email or SMS in one click, filter by tags or rooms, search by child name, or export the whole list to Excel for a board meeting.
- Select children and Send Email or Send SMS to their families in one click
- Search by child name, filter by tags or rooms
- Export the waitlist to Excel for board reports
Waitlisted
Conversion data, every export.
Owners ask for enrollment numbers. Agencies ask for subsidy splits. Auditors ask for forms. Pull from 11 report categories — Enrollment, Contacts, Forms, Attendance, Billing, Staff, Activities, Students, Wellness, Food Program, and Subsidy — filter by date range and group, and export in one tap. See reports ›
- 11 report categories — Enrollment, Contacts, Forms, Attendance, Billing, Staff, Activities, Students, Wellness, Food Program, Subsidy
- Filter by date range and group
- PDF, CSV, Print, or Email — one tap
Reports
Select a topic from the list below, to see all available reports
What enrollment teams ask before they switch.
Real questions from enrollment specialists during demos. If yours isn’t here, ask us directly.
What does MyKidReports do for an enrollment specialist?+
MyKidReports gives enrollment specialists one pipeline for every child: inquiry forms for first-touch leads, application forms once families are serious, tour scheduling with family-facing time-slot picking, waitlist management, and enrollment packets signed from a phone or tablet. The admissions dashboard shows live counts for Applications, Tour Scheduled, Needs Approval, and Waitlisted, with an Admission Pipeline donut so every child is accounted for. Free for up to 5 children, $0.99 per child per month under 100 children.
How does the admissions pipeline work?+
The admissions dashboard rolls up four live KPI tiles — Applications, Tour Scheduled, Needs Approval, and Waitlisted — alongside an Admission Pipeline donut that shows where every child sits in the funnel (Application, Toured, Waitlisted, Enrolled). Click any tile to drill into the underlying records, or jump into the Admission Pipeline tab to see every child by stage.
Can families submit inquiries online?+
Yes. Families fill out Inquiry Forms for a first-touch contact and Application Forms once they’re ready to apply. Each submission lands in your admissions queue with a status indicator and a date stamp. You can convert an inquiry into an application, schedule a tour, and send an enrollment packet — all from the same record.
How does waitlist management work?+
The waitlist is a queue you control. Each child on it shows the room, date of birth, and age. Select any child (or a group) to send an email or SMS to their family in one click, filter by tags or rooms, or export the whole list to Excel — no spreadsheets, no copy-pasting addresses.
Can parents sign enrollment paperwork from their phone?+
Yes. Enrollment Packets bundle every form a new family needs — emergency contacts, agreements, photo releases, health forms — into one digital packet that parents fill in and sign from a phone, tablet, or computer.
How much does MyKidReports cost?+
Free for up to 5 enrolled children to test the platform. $0.99 per enrolled child per month for groups under 100 children — every module included, including admissions, billing, attendance, reports, and the parent app. Custom pricing is available at 100+ children — talk to our team. No setup fee, no per-user charges, no per-feature fees, no contracts.
Is family data secure?+
Yes. MyKidReports is COPPA and FERPA aware with bank-grade encryption at rest and in transit. Role-based access means enrollment specialists see admissions data, directors see their site, owners see everything, and parents access only their own child’s records. Full Trust & Safety details ›
How do I get started?+
Sign up for the free plan — up to 5 enrolled children with every module included. Our onboarding team helps you import existing inquiry, application, and waitlist data, build your inquiry and application forms, and train your enrollment team. Onboarding is included on every plan at no extra fee. See support & onboarding ›
Stop chasing inquiries. Start enrolling families.
The all-in-one enrollment solution for childcare — admissions CRM, inquiry forms, tour booking, waitlists, and enrollment packets in one platform. Free for up to 5 enrolled children, then $0.99 per child per month — every module included. No setup fee. No contracts.