Childcare shared services software. Every program, every funder, every record.
MyKidReports gives shared services alliances and childcare networks a single back-office for billing, compliance, and reporting across every member program — without taking program autonomy away. Multi-program rollups, subsidy splits, branded parent apps per program, and admission CRM in one platform.
Member programs spent the morning in three different systems.
Alliance directors run billing in one tool, compliance in another, and parent communication in a third — for every member program. The reporting takes longer than the work itself. Member programs lose autonomy when they all collapse into one identity.
Billing fragmented across programs
Every program runs its own invoicing tool, its own subsidy reconciliation, its own collections. The alliance director can't see the full picture without compiling exports.
Compliance reporting is manual
Pulling alliance-wide ratios, immunization status, and food program records means chasing spreadsheets from each program — a week of work every month.
Member programs lose their brand
Centralized tools usually mean centralized branding. Families experience a generic alliance interface instead of the program they enrolled in.
Run the whole alliance from one screen.
Stop running each member program in its own tab.
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Cross-program billing in one place. Run recurring tuition for every member program from one alliance dashboard. Auto-charge families on the day each program chooses; payouts land in each program's bank account the next business day.
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Subsidy rollups across the alliance. CCDF, Title XX, and other subsidy programs are tracked per family but rolled up across the alliance. Funder-ready records are exportable per-program or alliance-wide.
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Per-program autonomy preserved. Each member program keeps its own admin, its own pricing, its own scholarships. The alliance shares the back-office; member programs keep the relationships.
Compliance across every program. Every single day.
Surface programs at risk before licensing surfaces them for you.
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Cross-program ratio dashboards. See real-time staff-to-child ratios for every classroom in every member program from a single screen. Any room or program drifting outside compliance is flagged the moment it happens.
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Immunization, training, and credential tracking — alliance-wide. MyKidReports flags missing or expiring records across every member program. Reminders go out automatically, and the alliance director sees a single dashboard of all programs at risk.
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CACFP and subsidy reports per program plus alliance rollup. Meals, attendance, and food program records export per program for sponsors, plus an alliance-wide rollup for funders and your board.
Staff and scheduling, across the alliance.
Each program runs its own team. The alliance sees how the whole network is staffed.
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Per-program scheduling, alliance-wide visibility. Each member program builds and manages its own staff schedule. The alliance director sees alliance-wide staffing on a single screen — including which programs are short on coverage.
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Time tracking that exports to each program's payroll. Staff clock in and out from a kiosk or phone in their program. Timesheets land on each program director's desk for approval, exportable to whichever payroll provider that program uses.
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Shared training records and credential tracking. Track required certifications, training renewals, and CDA progress across every staff member in every member program. Alerts fire before deadlines lapse.
Parent communication — branded per program.
Each program keeps its own brand. The alliance gets a shared communication platform.
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A branded parent app for every member program. Each member program has its own parent app under its own name, logo, and colors. Families never see "alliance" branding — they see the program they enrolled in.
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Program-level and alliance-level announcements. Each program sends its own newsletters and reminders. The alliance can also broadcast across all programs when needed — for shared training, advocacy updates, or system maintenance.
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Family messaging stays inside each program. Two-way conversations between staff and families happen inside each program's app — searchable, logged, and outside personal phones. The alliance never reads private messages.
Logged a full portion. Cleared the plate.
Grow the alliance, not the headcount.
More member programs, the same back-office.
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Onboard a member program in days, not months. Adding a program to the alliance means setting up its rooms, importing its families, and configuring its branding — all in one workflow. New programs are billing parents within a week.
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Admission pipeline CRM that scales across programs. Inquiries route to the right member program automatically. Each program manages its own pipeline; the alliance sees aggregate inquiry, tour, and conversion data across the network.
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Reports for funders, boards, and program directors. Occupancy, revenue, attendance, compliance, and subsidy reports — exportable per program or rolled up alliance-wide. PDF, CSV, or directly into your funder's template.
What alliance leaders ask first.
What is a shared services alliance in childcare?+
A shared services alliance (also called a backbone organization, hub, or network) is a group of independent childcare programs that share back-office services — billing, payroll, HR, compliance reporting, professional development — to lower costs and free up directors to focus on children. The alliance handles administrative work centrally while each member program keeps its own brand, families, and program identity. The model is used by Head Start networks, family child care networks, faith-based program associations, and state-supported quality improvement initiatives.
What software do shared services alliances use to manage member programs?+
Most alliances need software that can do four things: (1) cross-program billing with each program’s own pricing and policies, (2) subsidy splits and rollups across CCDF, Title XX, Head Start, and other funding streams, (3) compliance dashboards that aggregate ratios, immunizations, and signatures from every member program, and (4) per-program branded parent apps so families don’t see the alliance brand. MyKidReports handles all four with a single hub-level login that scopes into each member program.
Can MyKidReports handle billing across multiple programs in an alliance?+
Yes. The alliance hub manages billing across every member program, with each program keeping its own tuition rates, sibling discounts, late-fee policies, and subsidy arrangements. Payments are tokenized through Stripe and Deluxe (PCI-DSS compliant) and routed to each program’s own bank account — the alliance can run reconciliation centrally without touching member program funds.
How does MyKidReports handle subsidy reporting for shared services?+
Each invoice separates the agency portion (CCDF, Title XX, Head Start, state vouchers) from the family co-pay. The alliance gets a rollup view across every member program for total subsidy receivables by funder, by month, by program. Records are exportable as audit-ready PDFs for funders, licensing reviews, or state CCR&R reporting. See the Subsidy page.
Will member programs keep their own branding inside MyKidReports?+
Yes. Each member program has its own branded parent app — name, logo, and program identity. Families never see the alliance brand. Member directors keep autonomy over their own enrollment policies, daily reports, and parent communication. The alliance hub sees rollups; member programs keep their own day-to-day operations.
Does MyKidReports include staff scheduling and time tracking for member programs?+
Yes. Each member program builds its own weekly schedules per room and tracks staff hours independently. Time-tracking exports cleanly to each program’s payroll provider — or the alliance can run centralized payroll using rolled-up hours from every member.
Does MyKidReports show compliance and ratios across every member program?+
Yes. The alliance hub shows live ratios, immunization status, signed forms, and licensing-required wellness checks across every member program on one dashboard. When a member is at risk of falling out of compliance — a missing immunization, an overdue inspection, an over-ratio classroom — it surfaces at the hub level so the alliance can step in before licensing visits.
Is MyKidReports really free for alliance member programs?+
Yes. Each member program is free for up to 5 enrolled children with full access to every module, then $0.99 per child per month. No setup fee, no contracts. The alliance can negotiate a single billing arrangement that covers all member programs.
One back-office. Every program ready.
Free for your first 5 children. No credit card required. Every module included.