One platform for the whole center. Every room, every family, every dollar.
MyKidReports is built for multi-room centers with busy enrollment pipelines, overlapping ratios, and complex billing. Live staff ratios, parents in app, daily photos and meals, CACFP-ready food logs, subsidy tracking, and automated invoicing. Give your director one dashboard for the whole operation.
Running a center is six jobs in one calendar.
Enrollment, billing, staffing, ratios, parent communication, compliance — and the software you bought five years ago does maybe two of them well. Centers tell us the same thing every week.
Ratios are a moving target
Kids move rooms, staff break for lunch, someone calls in sick. By the time you check, you're already out of compliance — and licensing is on its way.
Six apps and a folder of paper
QuickBooks for billing, a tablet app for check-ins, a messaging app for parents, Wix for the website, sticky notes for everything else. Nothing talks to anything.
Tour requests fall through the cracks
A family fills out a website form. Someone forwards it. Someone else replies three days later. They've already enrolled at the place down the street.
Run the whole center from one screen.
Stop running tuition, subsidies, and rosters in three different tabs.
-
Recurring tuition on autopilot. Set per-room tuition, schedule recurring charges, and let MyKidReports auto-charge families on the day you choose. Branded receipts go out automatically; payouts land in your bank account the next business day.
-
Subsidy splits, calculated for you. For families on CCDF, Title XX, or other subsidy programs, every invoice cleanly separates the agency portion from the family co-pay — with audit-ready records you can hand to your funder.
-
Late fees, discounts, and scholarships handled cleanly. Apply discounts, scholarships, or late fees per child or per family. Every adjustment is logged with a clear trail you can show a board, an accountant, or a parent.
Stay audit-ready, every single day.
Spot expiring records before they become a finding.
-
Per-room ratios, live, on one screen. See real-time staff-to-child ratios for every classroom on one screen. Any room drifting outside compliance is flagged the moment it happens.
-
Immunization and document tracking with alerts. MyKidReports flags missing or expiring immunizations, staff trainings, and family paperwork — and reminds families and staff before deadlines lapse. Every record is digital and exportable as audit-ready PDFs.
-
CACFP-ready meal logs and subsidy reports. Meals, snacks, attendance, and food program records roll into ready-to-export reports. When the inspector arrives, your records are already organized.
A team that stays — because the systems work.
When the schedule and the timesheet just work, your staff have fewer reasons to look elsewhere.
-
Build the weekly schedule in minutes, not hours. Drag-and-drop staff schedules across rooms, copy a great week to next month, and notify staff the moment the schedule goes live.
-
Time tracking and approvals in one workflow. Staff clock in and out from a kiosk or phone. Timesheets land on the director's desk for one-click approval, ready to export to your payroll provider.
-
Staff-to-staff messaging and a clean record of every shift. Send announcements to a single room or the whole team, document incidents and observations, and keep a clean record of every shift handoff.
Keep families connected, at any scale.
Communication that feels personal, even when you have hundreds of families.
-
Daily photos, meals, naps, and milestones — in the parents' pocket. Staff log activities once and the update reaches every family in the room through your branded parent app — including photos, meal logs, naps, and developmental milestones.
-
Whole-program announcements without the endless email threads. Send program-wide updates, weekly newsletters, or single-classroom reminders from one screen. Read receipts show exactly who has seen each message.
-
Direct messaging with families, in one place. Two-way messages between staff and parents stay logged, searchable, and outside personal phones — so handoffs between teachers and rooms are clean.
Logged a full portion. Cleared the plate.
Polished where it counts. Growing where it matters.
From the first tour question to the first drop-off morning, the experience feels considered.
-
A parent app under your program's brand. Your logo, your name, your colors. Families experience your program the moment they open the app — not a generic SaaS interface with a vendor's branding.
-
Admission pipeline CRM that turns tours into enrollments. Inquiries, tour scheduling, follow-ups, and waitlists all live in one pipeline. See where every family is in the process and what comes next — no more sticky notes or spreadsheet trackers.
-
Reports for owners, boards, and accountants. Pull occupancy, revenue, attendance, and compliance reports that would take hours in a spreadsheet — directly from the dashboard, exportable to PDF or CSV.
Run every room like a pro. From your phone.
Free for your first 5 children. No credit card required. Every module included.