Preschool management software that runs the whole day
Enrollment, attendance, billing, paperwork, learning records and parent communication in one cloud-based system. Set it up this morning, use it this afternoon — no installation, no server, no IT help.
Works for one room or twenty. Nothing to install — it runs in the browser and on the parent app.
Why preschools change systems
The work is not the teaching. It is the ten places the day is recorded.
Sign-in on a clipboard. Ratios counted on a whiteboard. Tuition in a spreadsheet, invoices in email, immunization records in a filing cabinet, photos in a group chat. Every one of them is somebody's job, and every handover is where something gets missed.
A preschool management system is not extra software on top of that. It replaces the clipboard, the spreadsheet and the group chat with one record per child that the front desk, the classroom and the parent are all reading at the same time.
What it handles
One system for the front desk, the classroom and the family
Everything below is part of the same record. Enroll a child once and the classroom, the invoice and the parent app already know.
Enrollment and admissions
From the first inquiry to a signed packet, without printing anything.
- Inquiry form on your own website
- Tour requests and follow-up
- Inquiry list that never lives in an inbox
- Digital enrollment packets families complete on a phone
- Immunization and emergency records on file
Daily operations
What actually happens between drop-off and pick-up, recorded as it happens.
- Check-in and check-out with a signature
- Live room ratios as children move
- Staff scheduling and time tracking
- Meals and CACFP food program records
- Incidents, medication and health checks
Money and families
Tuition that collects itself, and parents who already know how the day went.
- Tuition invoices and online payments
- Subsidy and agency billing
- Daily reports with photos to the parent app
- Messages, announcements and newsletters
- Learning observations and progress records
Your curriculum, not ours
It bends to how you teach — not the other way round
Observation templates, daily sheets, domains and progress records are yours to name and reorder. A Montessori room and a play-based room can run side by side in the same account with different sheets.
Multi-site programs can share one template set across every location, or let each school keep its own.
How to compare
What to check before you sign anything
Most preschool platforms cover check-in and billing. The differences that cost you money later are further down the list — and they are the ones that never appear on a pricing page.
| What to ask | MyKidReports | Typical preschool platform |
|---|---|---|
| Free tier you can actually run a room on | ✓ Up to 5 children, no card | Trial only, then a quote |
| Annual contract required | ✓ No contract, cancel any month | Often annual, paid up front |
| Your own website, built in | ✓ Website builder included | Not included |
| Marketing and social posting | ✓ Marketing suite and social scheduler | Separate tool, separate bill |
| Live room ratios during the day | ✓ Updates as children check in | Reported after the fact |
| CACFP food program records | ✓ Built in | Add-on or manual |
| Subsidy and agency billing | ✓ Built in | Varies |
| Setup and migration help | ✓ Included, no setup fee | Often a paid onboarding fee |
| Support you reach same day | ✓ Chat, email or phone | Ticket queue |
| Published pricing | ✓ $0.99 per child / month | Requires a custom quote |
Comparing us with a specific platform? See Brightwheel alternatives and pricing, Procare or Kangarootime.
Free preschool management software
Start free, and keep the free part
Up to five children is free forever — not a countdown. No card, no expiry, no sales call before you can see the product. Past that it is $0.99 per child per month, with no setup fee, no contract and no minimum. Cancel any month.
- Enrollment and digital paperwork
- Check-in, check-out and attendance
- Daily reports and photos to parents
- Messages and announcements
- Tuition invoices and autopay
- Your own website
All-in-one and cloud-based
Nothing to install. Nothing to stitch together.
A cloud-based preschool management solution means the front desk, the classroom tablet and the parent's phone are all reading the same record at the same second. Updates arrive on their own. Backups are ours to worry about.
Tours and inquiries
Most preschools do not lose families on price. They lose them on the reply.
An inquiry that waits two days is usually enrolled somewhere else. This is the part of the software that pays for itself.
Inquiry to tour
The form lives on your own site, the lead lands in one list, and nobody has to remember to forward an email.
Tour to packet
Send the enrollment packet from the same screen while the family is still standing there. They sign it on a phone.
Packet to first day
Signed packet fills the child record, the room, the tuition plan and the parent app account in one step.
Questions directors ask us
Before you choose a preschool management system
How to choose the right preschool management software for your center?
Start from the job that costs you the most hours this month, not from the longest feature list. Write down your five most repetitive tasks, then ask each vendor to show you those five in a live account. Check three things people forget: whether the free or entry plan can run a real room, whether there is a contract, and who does the migration of your existing children and balances. If a vendor will not show you a price or a working screen before a sales call, that tells you how the rest of the relationship will go.
How to compare preschool management software pricing and contracts?
Compare the total for your real enrollment, not the headline. Ask for the per-child or per-center rate, the minimum billable children, the setup or onboarding fee, the contract length, the notice period to cancel, the payment-processing rate, and which modules cost extra. Many preschool platforms do not publish a price at all. MyKidReports is free for up to 5 children and $0.99 per child per month after that, with no setup fee, no contract and no annual commitment — you can scale up or down by the month as enrollment changes.
Are preschool management systems customizable for different teaching methods and programs?
The good ones are. In MyKidReports you name your own observation templates, daily sheet fields, learning domains and milestone lists, so a Montessori room, a Reggio-inspired room and a play-based room can run in the same account with different records. Programs — infant, toddler, preschool, pre-K, before and after care, summer camp — each get their own rooms, ratios, schedules and tuition plans.
How can preschool management systems improve communication between teachers and parents?
By making the update a by-product of the work instead of an extra task at 5pm. A teacher logs a meal, a nap, a diaper change, an activity or a photo as it happens, and the parent sees it in the app immediately. Directors send announcements and newsletters to a room or the whole school, messages stay on the child's record instead of a personal phone, and nothing depends on a group chat somebody has to be added to.
Is there a free trial of preschool management software?
Better than a trial: the free plan does not expire. Up to 5 children is free forever, with no card required, so you can enroll real children, run real attendance and send real daily reports before you decide. If you want to see it driven by someone who knows it, book a live walkthrough and we will set your rooms up with you.
What is the best preschool management software for tours and inquiries?
The one that puts the inquiry form, the tour calendar, the follow-up reminder and the enrollment packet in the same place. If those live in four tools, families fall through the gaps between them. MyKidReports includes the website and inquiry form, so a family who finds you on Google lands in your lead list rather than in an inbox.
Do I need cloud-based preschool management software?
For anything with more than one room, yes. Cloud-based means no server in the office, no install on each tablet, no version that is three updates behind, and no data that lives on a laptop that could be lost. It also means a director can check ratios or send an announcement from home.
Can it run more than one preschool?
Yes. Multi-site accounts keep each school's rooms, staff and tuition separate while giving the owner one place to see enrollment, revenue and ratios across all of them. Shared-services organizations can run a set of centers under one account with per-center reporting.
How long does it take to switch from our current system?
Most preschools are running in a few days, not weeks. You send us the child and family export from your current system, we bring in children, guardians, rooms and balances, and you keep the old system read-only until the first invoice run matches. Setup help is included — there is no setup fee.
Start today
Run your next enrollment on it
Create an account, add a room, enroll one child. If it does not save you an hour in the first week, nothing was spent.
Free for up to 5 children · no card required · no contract
