Procare pricing is a quote request. Ours is a number.
Procare does not publish its monthly pricing — the “Pricing” link on their site opens a quote request form, and their Capterra listing shows no starting price and no free trial. MyKidReports publishes it: $0.99 per child per month, free up to 5 children, every core feature included on every plan.
You searched “how much does Procare cost” and got a form.
Procare pricing, Procare Solutions pricing, Procare software pricing, Procare cost, Procare per month — none of them resolve to a number on a public page. The “Pricing” link in Procare’s own navigation opens a Request Pricing form, and their Capterra listing shows no starting price and no free trial. Here is what that looks like next to a published per-child price.
Work out your cost without booking a call.
Drag the slider to your enrollment. The left side is everything public information tells you about Procare’s cost at that size. The right side is your actual MyKidReports bill — the same number you would pay if you signed up in the next five minutes.
Procare · at this enrollment
“Request a quote”
Procare does not publish a rate card, so no public figure exists at any enrollment size. The cost depends on the modules you select and the quote you are given. To find out, you contact their sales team.
MKR Pro · Most Popular
$29.70/month
Still cheaper than hiring one part-time admin.
Book a Demo Now →Beyond the free 5 children, Pro is billed in tiers of 10 at $0.99/child — so 6–10 = $9.90/mo, 11–20 = $19.80/mo, 21–30 = $29.70/mo. Your center is assigned to the tier that covers your current enrollment. Either way the number is published — you never have to ask for it.
Four things that change the day you switch.
Each of these is a deliberate product decision on our side — not an upgrade tier, and not a knock on Procare’s feature set.
You see the price first
No sales call to find out what you will pay. The published rate is what every center pays at every size.
You can try it today
Sign up and run your center on it this afternoon. No demo required, no card, no waiting on a rep to call you back.
One plan, every core feature
Staff scheduling, CACFP, advanced reports, enrollment — included on every plan, from day one. No quote-locked modules.
One system, web and mobile
Built as a single cloud platform. What a teacher enters on a tablet is what a director sees on the web, immediately.
Both scorecards, same source, same day.
Not our opinion of Procare — Capterra’s. Their Procare listing and our MyKidReports listing, side by side, unedited.
One thing we will not pretend: Procare has 2,801 reviews to our 22. They have been doing this for decades and they build solid software — a 4.6 is a good score, and we are not going to tell you otherwise. So judge the top four rows with that in mind. Then look at the bottom two, where review count changes nothing: you cannot see what Procare costs, and you cannot try it, without booking a sales call first. That is not a rating. That is a decision they made about you.
Weighing up Procare vs Brightwheel?
Most directors shortlist both — and hit the same wall twice, because neither publishes a price. Brightwheel is quote-only as well. We broke their pricing down the same way, with the same sourcing and the same refusal to make things up. If Procare vs Brightwheel is the decision on your desk, read both before you book either sales call.
Every core feature, on every plan — including the free one.
The modules a multi-room childcare program actually needs — from check-in to billing to licensing reports. Every one below ships with every plan, including the free tier. No quote-locked modules, no per-staff fees. Website, Marketing and Social sharing are optional paid add-ons — and we list them as add-ons rather than burying them.
Parent app (iOS + Android)
Daily activity feed, photos, two-way messaging, and contactless check-in/check-out. Same app for every family.
Billing & tuition
Automated invoicing and online payments through Stripe, Deluxe and Venmo, with families paying invoices right from the parent app.
Attendance & check-in
QR or PIN check-in/check-out, room rosters, and audit-ready attendance logs.
Staff scheduling
Scheduling by room, time tracking, time-off requests, and ratio-aware coverage.
CACFP food program
USDA-aligned meal logs, daily attendance counts, and reimbursement reporting.
Reports & analytics
Enrollment, capacity, revenue by room, A/R aging, staff cost ratio — for directors and owners.
Enrollment & waitlist
Public inquiry form, digital enrollment packets with e-signature, and per-room waitlists.
Paperwork & licensing
Immunization tracking, staff certifications, incident reports, and licensing-ready document exports.
Family messaging
Direct and broadcast messaging to families, with announcements and read tracking.
Every module above has a deeper page on the site — with screenshots, customer use cases, and the operational decisions behind how each one works.
See the full feature breakdown →Free to start. Pay as you grow.
No setup fees. No per-feature upcharges. Cancel anytime. Procare pricing per month, Procare software cost, and Procare pricing for small centers are all quote-only at every enrollment size — ours is published below for every size.
- Up to 5 children · 1 staff
- Daily activities, attendance, messaging
- No credit card required
- Free forever
- Everything in Lite
- 1–100 children · Unlimited staff
- Billing, custom reports, scheduling
- 14-day free trial
- Everything in Pro
- Multi-location dashboard
- Volume pricing
- Dedicated success manager
There’s more to MyKidReports than published pricing.
The reasons centers stay (not just switch) — how the product was built, who built it, and the operating choices behind every-core-feature-on-every-plan. The full story.
Move off Procare in two weeks.
Most centers think switching software is a six-month nightmare — and after years of records in Procare, that fear is reasonable. With a free data migration, parent-facing templates, and our team running the cutover, the average switch is ten to fourteen business days, with one parallel week in the middle where nothing is at risk.
Free Procare export
We import your rosters, billing history, attendance, and parent contacts from Procare at no charge.
Audit & clean
Our migration team audits the data, flags incomplete records, and works with your director to fill gaps.
Staff training
90-minute live training for your director. 30 minutes each for teachers. Recorded videos for anyone who joins later.
Parent app rollout
Family email goes out. Parents install MyKidReports during the parallel week, alongside Procare.
Cutover
All operations switch. Billing runs on the new system. Procare subscription cancelled at month-end.
Considering a Procare alternative? — See MyKidReports walked through your way.
A few honest questions. Pick the ones that match your day — we'll tailor the walkthrough to the modules that solve them.
- Are you spending too much time on manual administrative tasks instead of focusing on providing quality education and care at your childcare center?
- Do you want to make communication with parents easier for things like billing, scheduling, and daily activity updates?
- Is manually tracking staff schedules, attendance, and absences becoming too time-consuming for your team?
- Are you finding it difficult to manage essential records — attendance logs, incident reports, and staff certifications — in one centralized system?
- Would you like to streamline your center's operations and offer a better family experience with an all-in-one childcare center management solution?
- How do you handle staff scheduling and attendance tracking efficiently without relying on paperwork?
- Are you struggling to manage multiple administrative tasks — billing, scheduling, attendance — across different systems?
- Do you want to learn how automated notifications can keep parents updated — from schedule changes to billing reminders — effortlessly?
Request your demo
Tell us about your center — a product expert will reach out to schedule.
The most common reasons centers move from Procare to MyKidReports.
Every claim below is sourced from Procare’s own website or Capterra’s published analysis of real Procare reviews — linked so you can verify each one. We do not invent quotes.
“We couldn’t get a real Procare price without a sales call”
This is the most common one, and it is verifiable in ten seconds: the Pricing link on Procare’s own site is a form, and Capterra lists no starting price. With a published per-child price, the comparison takes a minute instead of a week.
“The desktop and the app didn’t agree”
Capterra’s published review analysis flags desktop and mobile syncing challenges in 49% of the 219 reviews that mention it. One Family Coordinator writes: “We find that there tends to be a lot of issues with syncing between the desktop version and Procare Connect.” (Source: Capterra)
“Glitches cost us time we didn’t have”
Capterra records recurring technical glitches and delays as a negative theme in 47% of the 238 reviews mentioning it. A Lead Infant Teacher writes: “Procare Solutions unfortunately has bugs and glitches that are repetitive and crashes that can last hours.” (Source: Capterra)
“The processing fees kept adding up”
Capterra’s summary of Procare’s payment processing (rated 4.4 across 550 reviews) notes that some users report high fees and delayed payment notifications. One owner writes that after switching payment collection, “the fees are huge in comparison… this is almost a deal breaker.” (Source: Capterra)
Procare pricing & alternative, answered.
Direct answers to the questions centers ask most often when comparing Procare to MyKidReports.
How much does Procare cost?
Procare does not publish its pricing. The “Pricing” link on Procare’s own website leads to a “Request Pricing” form rather than a price, and Capterra’s Procare listing shows no starting price. The actual monthly Procare cost depends on your enrollment, the modules you select, and the quote your sales rep prepares, so it cannot be looked up online. MyKidReports publishes its price openly: $0.99 per enrolled child per month, free up to 5 children.
What is Procare?
Procare Solutions is a childcare management platform used for attendance, check-in/check-out, billing and tuition collection, staff timecards, records, and parent messaging. It holds a 4.6 out of 5 on Capterra. It is one of several options alongside Brightwheel, Lillio, Kangarootime, and MyKidReports — and unlike MyKidReports, it does not publish what it costs.
Is Procare free? Does Procare have a free trial?
Procare’s Capterra listing states that a free trial is not available, and Procare does not advertise a free plan. Whether any free or reduced tier exists is not disclosed publicly — it would come up in a sales conversation. MyKidReports is free forever for up to 5 children with no credit card, and MKR Pro includes a 14-day free trial.
How much is Procare per month?
Procare does not list a per-month price publicly. Procare Solutions pricing plans, Procare software pricing, and Procare cost per child are all determined by a custom quote after you contact their sales team. Third-party sites publish estimates, but these are not confirmed by Procare and vary widely. MyKidReports publishes its monthly cost openly: $0.99 per enrolled child per month.
Does Procare charge setup fees or require a contract?
Procare does not publish its setup fees, onboarding costs, or contract terms on its website, so these are only revealed during the quote process. We will not characterise terms Procare has not published — ask directly during your sales call. MyKidReports charges no setup fee, requires no contract, and you can cancel at any time.
What is Procare customer service like?
Procare rates 4.6 out of 5 for customer service on Capterra, though some users report wait times for live help. MyKidReports rates 4.9, and provides the same support to every customer regardless of plan size — chat, email, or phone, with no support tier gated by what you pay.
What do centers complain about most with Procare?
According to Capterra’s published analysis of Procare reviews, the most common negative themes are recurring technical glitches and delays (cited in 47% of 238 relevant reviews), desktop and mobile syncing challenges (49% of 219), and limited or confusing accounting features (51% of 138). Capterra also notes that some reviewers report high fees on payment processing.
Procare vs Brightwheel — which is cheaper?
Neither company publishes a price, so an honest answer is: nobody outside their sales teams can tell you. Procare’s pricing page is a quote request form, and Brightwheel’s Capterra listing shows “contact vendor for pricing” too. You would need a quote from each to compare them, which is the whole problem. MyKidReports publishes the number: $0.99 per enrolled child per month, free up to 5 children.
How do I switch from Procare to MyKidReports?
Most centers complete the switch in 10–14 business days. Our migration team imports your rosters, billing history, attendance records, and parent contacts from Procare at no charge, audits the data, trains your staff, runs a parallel week, then cuts over. Your Procare subscription is cancelled at month-end. Free data migration is included.
What is the best alternative to Procare?
MyKidReports. Centers move for a specific reason: published per-child pricing ($0.99/child/month, free up to 5 children), every core feature included on every plan, no setup fee, and no contract — so you can see the cost before you talk to anyone.
See the price before you talk to anyone.
Free up to 5 children. No credit card. Every core feature included. If you decide it’s not for you, the export is free too.
Explore MyKidReports
