After school program software that runs your program.
Run your K–12 aftercare, enrichment, or out-of-school-time program on one platform — session check-in, authorized pickup, billing, staff scheduling, and a free parent app. Free for up to 5 children, then $0.99 per child per month.
Updated July 2026
- ★★★★★ 5-star rated on Capterra, GetApp & Software Advice
- ● Check-in · Authorized pickup · Billing · Attendance · Free parent app
By: BrightNest Preschool
By: BrightNest Preschool
By: BrightNest Preschool
a schedule that is to be taught to kids
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Contactless check-in, authorized pickup.
Families check in and out with a QR code or a PIN at the door. Every scan logs attendance, verifies who is collecting the child, and notifies the parent — no paper sign-out binder.
- QR-code or PIN kiosk for check-in and check-out
- Authorized-pickup verification with time stamp and parent alert
- Live rosters and ratios update on every scan
- Attendance exports in seconds for licensing or district reporting
What is after school program software?
Everything an after-school program needs, in one login.
Every module is included on every plan — free for up to 5 children, then $0.99/child/month.
Session check-in & the 3pm rush
When the buses land, a locked kiosk at the door takes each child in by QR or 6-digit PIN, so you see who arrived from which school and hold a live headcount for every session — no roll call off a clipboard.
Authorized pickup, verified
Every child carries an approved pickup list. Through the 3–6pm scramble, contactless check-out confirms the adult, stamps the time, and alerts the parent — so a carpool driver or grandparent never leaves with the wrong kid.
Billing for irregular schedules
Charge per-day drop-ins, weekly, or monthly, and fold scholarships and subsidies into one invoice per family. Autopay runs on card or ACH through Stripe, and late-pickup fees post themselves after six.
Staffing & ratios for the peak
Schedule just enough staff for the 3-to-6 crush and watch live ratios by session — the roster flags the moment a group slips out of ratio, long before a licensor would notice.
Free app for families
Parents get a free iOS and Android app to follow the day’s check-in and pickup, message a coordinator, and pay a balance in a tap — the update they used to text you for now arrives on its own.
Registration & rosters
Post a registration form to your site and move families through an 8-stage pipeline into e-signed packets, so a mid-semester add or a new session fills up without paper.
Attendance records on demand
Pull a session, a date range, or a single child and export clean attendance and sign-out history in seconds — ready for a licensor, a district contract, or a subsidy audit.
Enrollment forms & consents
Gather emergency contacts, medical releases, field-trip permissions, and handbook sign-offs as one signed bundle, renewed each term without reprinting a stack.
After school program software for every program.
From a single site to a district-wide network, sized for how you run out-of-school time.
K–12 aftercare
Session rosters, authorized pickup, and attendance for before- and after-school care.
Enrichment programs
Track clubs, classes, and activities with per-session check-in and billing.
Day camps
Session-based rosters and billing built for camps and seasonal programs.
Multi-site networks
Roll up enrollment, billing, and compliance across every site under one account.
Directors
Run every room, ratio, and roster from one dashboard, inspection-ready year round.
Starting a program
New to out-of-school time? See our guide to starting a childcare program.
Simple after-school software pricing.
Every feature is included on every plan — check-in, authorized pickup, billing, attendance, and the free parent app. Free forever for up to 5 children, then just $0.99 per enrolled child per month. No setup fees, no per-staff charges, and no contract. Self-serve, no demo required.
See full pricingFrom sign-up to pickup time.
MyKidReports is self-serve — set up your program and invite your team and families in minutes.
Start free
Create your account in minutes — free for up to 5 children, no credit card and no demo.
Set up sessions
Add rooms, staff, children, and authorized pickups, then turn on check-in and billing.
Invite your team & families
Staff get role-based logins; parents download the free app and manage pickup on the go.
What programs get with MyKidReports.
What after-school directors notice in the first few weeks on MyKidReports.
The 3pm count is instant
Kids check in at the kiosk as they arrive, so the moment the last bus unloads you know exactly who is in the building and who to call about.
Pickup stops being chaos
Approved-adult check-out and automatic parent alerts turn the 3–6pm door into a calm, logged handoff instead of a scrum around a sign-out sheet.
Odd schedules still get billed
Drop-ins, half-weeks, scholarships, and subsidies all land on one autopay invoice, so revenue from irregular attendance stops slipping through.
Ready for the licensor
Live ratios and exportable attendance make a surprise visit or a district report a two-click job, not an evening of digging through binders.
Parents stop calling at 5:55
The free app shows pickup status, messages, and balances, so families check their phone instead of the front desk during the rush.
Move off your old tool in a day.
Coming from Brightwheel, Procare, or paper sign-out sheets? Switching is free and fast.
Send your export
Download your data from Brightwheel, Procare, or a spreadsheet — rosters, billing, and family contacts.
We migrate it free
Our team imports your children, families, and balances at no cost, with a parallel week so nothing drops.
Go live the same day
Invite staff and families, switch on check-in and billing, and run your program on MyKidReports.
One system. Not five point tools.
Most after-school programs run the afternoon on a paper sign-out sheet at the door, a billing spreadsheet, and a parent group text. MyKidReports folds all three into one login.
MyKidReports vs Brightwheel vs Procare.
Shopping for after school program software? Here's how MyKidReports compares to Brightwheel and Procare on what matters most — published pricing, a real free plan, and going live without a sales call.
| Compare | MyKidReports | Brightwheel | Procare |
|---|---|---|---|
| Starting price | $0.99 / child / mo | Custom quote | Custom quote |
| Free plan for small centers | ✓ Up to 5 children | ✗ | ✗ |
| Free parent app (iOS & Android) | ✓ | ✓ | ✓ |
| Billing, autopay & subsidy splits | ✓ | ✓ | ✓ |
| Contactless check-in & ratios | ✓ | ✓ | ✓ |
| Free setup & data migration | ✓ Same-day | Contact sales | Contact sales |
Brightwheel and Procare publish no public price and offer no free plan; competitor details verified from their public pricing listings, July 2026.
Explore more ways to run your program.
After school program software questions, answered.
What is after school program software?
After school program software is an all-in-one platform for running a K–12 aftercare, enrichment, or out-of-school-time program: session rosters and check-in, authorized-pickup verification, attendance, billing and autopay, staff scheduling, and parent messaging, plus a free parent app. MyKidReports is free for up to 5 children, then $0.99 per child per month.
Does it handle authorized pickup?
Yes. Every child has an authorized-pickup list, and contactless check-out verifies who is collecting them, logs the time, and notifies the parent — replacing the paper sign-out binder at the door.
How much does after school program software cost?
MyKidReports is free for up to 5 children, then $0.99 per enrolled child per month. Every feature is included, with no setup fees, no per-staff charges, and no contract.
Is there free after school program software?
Yes. MyKidReports is free forever for programs with up to 5 children, with the full platform included: check-in, pickup, billing, attendance, and the parent app. Beyond 5 children it is $0.99 per child per month.
Does it track attendance for compliance?
Yes. Every check-in and check-out updates live rosters and ratios, and attendance and records export in seconds for licensing or district reporting.
Can it bill parents and collect tuition?
Yes. Bill per-day drop-ins, weekly, or monthly families and fold scholarships, subsidies, and co-pays into one invoice, with autopay on card or ACH plus automatic late-pickup fees — so irregular schedules still get paid on time.
Is there a parent app for after-school programs?
Yes. Families get a free app on iOS and Android to manage authorized pickup, see attendance and updates, message staff, and pay fees — the center controls what is shared.
Does it work for camps and enrichment programs?
Yes. Session-based rosters, check-in, and billing fit day camps, clubs, and enrichment classes as well as daily aftercare. See software for camps for seasonal programs.
How do I switch from Brightwheel or Procare?
Export your rosters, billing, and contacts, and MyKidReports migrates them free with a parallel week so nothing drops. Most programs go live the same day, with support included on every plan.
Run your after-school program. Free to start.
Open MyKidReports free, set up your sessions, and invite your team and families — check-in, authorized pickup, billing, and the free parent app are ready from day one. No setup fee, no contract, no demo.
