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How MyKidReports works

How MyKidReports works, from sign-up to first invoice.

One login runs your whole childcare center. Here is exactly what happens after you sign up: the five steps to get set up, what your staff and families see, and how the day runs once you are live. MyKidReports is all-in-one childcare management software — billing, attendance, enrollment and the parent app in one place.

Start your 14-day trial → Book a demo →
No credit card No sales call needed Web, iOS and Android

The short version

Five steps, all in one login.

  1. Create your account with your school name, email and address. No demo required.
  2. Set up rooms with the student-to-staff ratio and capacity for each one.
  3. Add your children one by one, or upload your whole roster from a template.
  4. Invite families and staff by email. They sign in on the web or the app.
  5. Turn on billing with recurring plans, online payments through Stripe and autopay.
Getting set up

Five steps to a center that runs itself.

Your dashboard shows a Setup Score, so you always know what is left to do. Here is each step, in the order most directors take them.

Step 1 · Your account

Create your account

Sign up yourself. There is no sales call and no demo to sit through first.

  • Enter your school name, phone, email, school address and a password.
  • We send a verification email to confirm your address.
  • Every module is switched on from your first login, including billing, attendance, admissions and parent messaging.
Create your account →
Step 2 · My School

Set up your rooms and ratios

Rooms are the backbone of your center. Children, staff, check-in and ratios all hang off them.

  • Go to My School → Rooms and create a room for each class or age group.
  • Set the student-to-staff ratio and the room capacity for each room.
  • Assign staff to each room, so ratios are tracked room by room.
See live ratios and attendance →
Step 3 · Children

Add your children

Start small or bring everyone in at once. Both routes end in the same full child profile.

  • One at a time: first name, last name and room, then save.
  • Whole roster: download the template, fill it in and upload it. Children and families appear within 1 to 2 business days, and you get an email when it is done.
  • Each profile holds wellness details like allergies and pediatrician, family members, room and billing plan.
See enrollment and profiles →
Step 4 · People

Invite families and staff

Everyone gets their own login and sees only what they should.

  • Add family members from the child's profile, tick invite, and we email their login details.
  • Add staff under Staff members and send their login details the same way.
  • As the admin, you set the permissions. Parents see only their own child.
  • Families and staff use the iOS and Android app or any browser, with the same login.
See the parent app →
Step 5 · Billing

Turn on billing

Set it up once and invoices go out on schedule, every cycle.

  • Create billing plans that bill weekly, bi-weekly or monthly, and assign children to them.
  • Invoices are generated automatically on the date you choose.
  • Connect your bank account through Stripe so families pay online by card or bank transfer.
  • Invite families to autopay, add discounts and late fees, and still record cash or check payments.
See childcare billing →
Once you are live

What a normal day looks like.

Setup is a one-time job. This is the part your team uses every single day.

Morning drop-off at the kiosk

Open Check-In Kiosk mode on a tablet by the door. Parents and staff check in or out with a QR code or their 6-digit code.

See check-in and attendance →

Daily reports and messages

Teachers post photos, meals, naps and activities from the room. Families see them in the app and can message you back.

See parent communication →

Billing that runs on schedule

Your dashboard shows revenue from the last 7 days, past-due balances and who is on autopay.

Billing →

Reports when you need them

Check-in reports, weekly attendance for children and staff, and billing health, ready without a spreadsheet.

Reports →

Food program logs

Track daily meal service in each classroom and keep your CACFP food-program logs in one place.

CACFP →
One app, three views

Everyone logs in to the same app. Each sees their own view.

For owners and directors

Billing, enrollment, staff, reports and growth in one place. Your dashboard flags what needs attention today, from past-due invoices to pending forms and tours on the calendar.

  • Setup Score, attendance and staffing at a glance
  • Enrollment pipeline: prospects, tours and waitlist
  • You set permissions for everyone else
Beyond day one

Fill seats, and bring your old data with you.

Admissions that follow every family from inquiry to enrolled

Add new applicants, schedule tours, move families to the waitlist and send enrollment packets with your own forms and document requests. Pair it with your MyKidReports website and marketing tools so new inquiries land in the same system.

See admissions and enrollment →See the website builder →

Switching from another system? We move your data for free.

We offer free data migration from your current system, including children, families, billing history and attendance records, and we work at your pace. If you run on spreadsheets today, the roster template gets you in.

BrightwheelProcareLillioPlaygroundKangarooTimeSpreadsheetsAny other platform
Talk to us about migration →
Published pricing

Know what you pay before you start.

Every plan uses the same app. You only choose by how many children you care for.

MKR Lite

$0 /month

For up to 5 children.

Get started →

MKR Pro

$0.99 /child /month

Up to 100 children, unlimited staff. 14-day trial, no credit card.

Start your 14-day trial →

Enterprise

Custom

For 100+ children and multi-center groups.

Talk to our team →

Want the full breakdown? See all plan details →

Questions

What directors ask before they start.

Do I need a demo before I can start?
No. You can create your account yourself and start setting up straight away. If you would rather see it first, you can book a demo with our team.
Can you import my existing roster?
Yes. Download the roster template, fill in your children and families, and upload it. The minimum fields are the child's first name, last name and room name. Uploaded rosters appear within 1 to 2 business days and you get an email when the upload is complete.
How do families pay?
You connect your bank account through Stripe, and families pay invoices online by card or bank transfer. You can invite families to autopay so recurring invoices are paid automatically, and you can still record cash or check payments by hand.
How do parents check children in and out?
Open Check-In Kiosk mode on a tablet at your entrance. Parents and staff check in or out with a QR code or their 6-digit code.
Can I run my center from my phone?
Yes. MyKidReports works in any browser and as an app on iPhone, iPad and Android, with the same login and the same data everywhere.
What does each person see?
Directors and owners see billing, enrollment, staff, reports and growth. Staff see check-ins, daily reports, schedules and photos. Parents see only their own child, plus billing, photos and messages. You set the permissions as the admin.
How much does MyKidReports cost?
MKR Lite is $0 for up to 5 children. MKR Pro is $0.99 per child per month for up to 100 children with unlimited staff, and includes a 14-day trial with no credit card. Enterprise pricing is custom for 100+ children and multi-center groups. See pricing.
I use another system today. Can you move my data?
Yes. We offer free data migration from your current system, including children, families, billing history and attendance records.

Set up your center your way, starting today.

Create your account and follow the Setup Score, or book a demo and we will walk you through it.

Start your 14-day trial → Book a demo →
No credit card Cancel anytime Free data migration
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