Daycare incident report form for injuries and incidents
Record what happened, the care you gave and when the family was told. Add your center details and download a form ready to sign.
- Fill in your detailsYour center, room and dates.
- Make it yoursEdit, add or remove anything. Turn parts on or off.
- Check the previewIt updates as you type.
- Download PDFOr get a blank copy to fill in by hand.
Each section below shows what will print. Use the switch to keep or remove a section, edit the policy wording, and add your own questions at the bottom.
Your own questions
OptionalHow to write an incident report
- Write it the same day, while details are fresh.
- Write only facts: what you saw, where and when. Avoid blame.
- Describe the injury and the exact first aid given.
- Tell the family the same day, and have them sign the report.
- Give the family a copy and keep the original in the child's file.
- Check your state's rules for which incidents you must report to licensing.
Seeing the same incident often, like bites in the toddler room? Use the reports to spot patterns and change the room setup or schedule.
More free help for your day
Send incident reports in seconds.
MyKidReports lets teachers share incident updates with families in the app. Start free for up to 5 children, or try Pro free for 14 days. Pro is $0.99 per child a month.
Common questions
When should a daycare write an incident report?
Any time a child is hurt, gets sick at school, is bitten or bites, or is involved in a serious behavior incident. Many centers report every bump to the head.
Who signs a daycare incident report?
The staff member who saw it, the director, and the parent or guardian, who also gets a copy.
Do incidents need to be reported to licensing?
Serious injuries and some incidents must be reported to your state licensing office within a set time. Check your state's rules.
Is this incident report form free?
Yes. Add your details and download a printable form at no cost.