Daycare management software built for licensed daycares.
Run a licensed daycare on one platform — live ratios and licensing records, tuition and autopay, enrollment, daily reports, and a free parent app. Free for up to 5 children, then $0.99 per child per month.
Updated July 2026
- ★★★★★ 5-star rated on Capterra, GetApp & Software Advice
- ● Ratios · Licensing · Tuition · Enrollment · Free parent app
By: BrightNest Preschool
By: BrightNest Preschool
By: BrightNest Preschool
a schedule that is to be taught to kids
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Every report, one click away.
Attendance, billing, staff hours, immunizations, enrollment — pick a topic, set the dates, and generate. The paperwork licensing asks for is already done.
- Attendance and time-in-care logs with signatures
- Billing, charges and refund reports
- Staff hours and days ready for payroll
- Immunization, forms and enrollment status in one place
What is daycare management software?
Everything a daycare needs to run, in one login.
Every module is included on every plan — free for up to 5 children, then $0.99/child/month.
Licensing & ratio compliance
Every check-in recounts each room’s staff-to-child ratio and warns you before it passes licensed capacity, while attendance, immunization, and roster records stay filed the way your state licensor expects to see them at a visit.
Tuition, subsidy & autopay
Bill tuition on a recurring schedule, let autopay pull ACH or card, split family co-pays from agency subsidy on the same invoice, post late fees automatically, and catch every past-due balance before it grows.
Contactless check-in & attendance
Families and staff sign in at a locked kiosk with a QR code or 6-digit PIN, answer the daily wellness check, and clear authorized-pickup rules — each tap feeding the live room count so attendance is never a clipboard guess.
Enrollment & waitlist
Fill open seats with an 8-stage pipeline that runs from first inquiry to enrolled, book tours against your real calendar, hold families on a waitlist when a room is full, and close with an e-signed enrollment packet.
Staff scheduling & timesheets
Plan each room’s weekly coverage around the ratio that age group has to hold, keep enough teachers on the floor as children arrive, and track scheduled hours for every staff member.
Immunizations, forms & e-signatures
Gather enrollment forms, immunization dates, medical releases, handbook sign-offs, and consents into one e-signed bundle, so the file a licensor or a new family asks for is complete and current.
Owner & director reporting
Run attendance, billing, and wellness reports by date, room, or type, reconcile revenue to the dollar, and export the clean records your accountant, board, or state agency needs.
Daily reports, photos & messaging
Send each child’s meals, naps, and photos home, and reach families by chat, push, email, or SMS from one place.
CACFP food program
Count USDA-aligned meals off the day’s roster and file CACFP reimbursement claims without a second spreadsheet.
Learning & lesson plans
Plan lessons, tie daily activities to what each room is learning, and share the milestones with parents.
Daycare management software for every daycare.
From a single home-based program to a multi-site daycare business, sized for how you run.
Home-based daycare
Right-sized ratio, billing, and reporting tools — free for up to 5 children.
Daycare centers
A complete operating system for single-site daycares of any size.
Preschools
Classroom management, learning records, and parent updates for preschool programs.
Multi-site daycare
Roll up ratios, billing, and compliance across every location under one account.
Directors
Watch ratios, enrollment, and revenue from one dashboard, inspection-ready year round.
Owners
See the numbers that matter across the daycare business, wherever you are.
Simple daycare management software pricing.
Every feature is included on every plan — ratios, tuition, enrollment, daily reports, and the free parent app. Free forever for up to 5 children, then just $0.99 per enrolled child per month. No setup fees, no per-staff charges, and no contract. Self-serve, no demo required.
See full pricingFrom sign-up to your first day.
MyKidReports is self-serve — set up your daycare and invite your team and families in minutes.
Start free
Create your account in minutes — free for up to 5 children, no credit card and no demo.
Set up your daycare
Add rooms, staff, and children, then turn on check-in, ratios, tuition, and reports.
Invite your team & families
Staff get role-based logins; parents download the free app and follow their child’s day.
What daycares get with MyKidReports.
The results owners and directors tell us about after they switch.
Stay in ratio all day
Live counts and capacity warnings keep every room legally staffed, so a walk-through never catches you short.
Tuition that collects itself
Autopay, co-pay splits, and automatic late fees pull private-pay and subsidy dollars in without a Friday chase.
Rooms that fill faster
A live waitlist and paperless enrollment turn inquiries into signed families before another center calls them back.
Never scramble for an inspection
Immunizations, ratios, and attendance stay current and exportable, so a licensing visit is a quick pull, not a late night.
Families who re-enroll
Daily reports, photos, and quick replies in the free app keep parents confident enough to stay another year.
Move off your old system in a day.
Coming from Brightwheel, Procare, or paper? Switching your daycare is free and fast.
Send your export
Download your data from Brightwheel, Procare, or a spreadsheet — rosters, billing, and family contacts.
We migrate it free
Our team imports your children, families, and balances at no cost, with a parallel week so nothing drops.
Go live the same day
Invite staff and families, switch on check-in and billing, and run your program on MyKidReports.
One daycare system. Not five point tools.
Most daycares run on a billing app, a sign-in sheet, a cabinet of paper files, and a group text — four places for one operation. MyKidReports keeps check-in, ratios, tuition, licensing records, and parent updates on a single compliant platform.
MyKidReports vs Brightwheel vs Procare.
Weighing daycare management software options? Here's how MyKidReports lines up against Brightwheel and Procare on what directors actually decide on — published pricing, a real free plan, and what you get without booking a sales call.
| Compare | MyKidReports | Brightwheel | Procare |
|---|---|---|---|
| Starting price | $0.99 / child / mo | Custom quote | Custom quote |
| Free plan for small centers | ✓ Up to 5 children | ✗ | ✗ |
| Free parent app (iOS & Android) | ✓ | ✓ | ✓ |
| Billing, autopay & subsidy splits | ✓ | ✓ | ✓ |
| Contactless check-in & ratios | ✓ | ✓ | ✓ |
| Free setup & data migration | ✓ Same-day | Contact sales | Contact sales |
Brightwheel and Procare publish no public price and offer no free plan; competitor details verified from their public pricing listings, July 2026.
Explore more ways to run your daycare.
Childcare management software
Our broader management suite for programs of every kind (sibling page).
Daycare software
The same platform, focused on daycare operations and staffing.
Daycare app
The mobile app for teachers and parents on iOS and Android.
Childcare billing software
Tuition, autopay, and subsidy billing in detail.
Daycare management software questions, answered.
What is daycare management software?
It is one platform that runs a licensed daycare end to end: kiosk check-in with live ratios, tuition and subsidy billing, enrollment and waitlists, immunization and licensing records, daily reports, and parent messaging — with a free family app. MyKidReports is free for up to 5 children, then $0.99 per child per month.
How is this different from childcare management software?
They are sibling products on the same platform. Childcare management software covers programs of every kind — daycares, preschools, after-school, and camps — while daycare management software centers on licensed daycare specifics like ratio compliance, tuition and subsidy, and inspection-ready records. You can start with either; the underlying system is the same.
How much does daycare management software cost?
MyKidReports is free for up to 5 children, then $0.99 per enrolled child per month. Every feature is included, with no setup fees, no per-staff charges, and no contract.
Does it track ratios and licensing?
Yes. Each check-in recounts your child-to-staff ratio and flags a room before it exceeds capacity, while attendance, immunization, and enrollment records stay current and export in seconds for a licensing visit.
Is there free daycare management software?
Yes. MyKidReports is free forever for daycares with up to 5 children, with the full platform included. Beyond 5 children it is $0.99 per child per month, with no contract.
Can it handle tuition, autopay, and subsidies?
Yes. Recurring invoices run on autopay by ACH or card, and private-pay tuition, family co-pays, and agency subsidy all post to one ledger — with late fees and clean exports for your bookkeeper.
Is there daycare management software for home-based providers?
Yes. Home-based and family childcare providers use the same platform, right-sized and free for up to 5 children. See home-based daycare software for details.
Does it include a parent app?
Yes. Families use a free iOS and Android app for daily reports, photos, messaging, and tuition payments, and your center decides exactly what each room shares.
How do I switch my daycare from another platform?
Export your rosters, billing, and balances, and MyKidReports migrates them free with a parallel week so nothing drops. Most daycares go live the same day, with support included on every plan.
Run your daycare on one platform. Free to start.
Open MyKidReports free, set up your daycare, and invite your team and families — ratios, tuition, enrollment, daily reports, and the free parent app are ready from day one. No setup fee, no contract, no demo.
