All-in-one childcare management software for directors.
Billing, attendance, parent app, staff, enrollment, food, and reporting — one daycare management platform that scales from a home daycare to a multi-room preschool. Free up to 5 children.
By: BrightNest Preschool
By: BrightNest Preschool
By: BrightNest Preschool
a schedule that is to be taught to kids
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Running a center on six different tools is the problem.
The patchwork of spreadsheets, group texts, and paper forms costs directors hours every week. One childcare management software replaces all of it.
Chasing payments
More time messaging families about tuition than running the center. Late fees pile up, awkward conversations, missed revenue.
Where is that form?
Immunization records in a binder. Enrollment forms in a Drive folder. Incident reports on someone's phone. Audits become a panic.
Three apps for one job
One app for parent messages, accounting software for billing, a spreadsheet for scheduling, group text for emergencies. Nothing connects.
Parents in the dark
A parent asks if their child ate lunch. You scramble through teacher notes. By the time you reply, it's pickup time.
Ratios in your head
A state inspector walks in, and you can't pull a room-by-room ratio report in 30 seconds. Stress you don't need.
Software that costs more than it saves
A free trial that's now a few hundred a month — and you use a fraction of it. The features you actually need are in three other tools.
Nine modules. One login. Zero add-ons.
With MyKidReports, every feature works together natively — no separate logins, no third-party plugins, no per-user fees. Daycare software, preschool software, childcare management software: this is what it should look like.
Billing & Invoicing
Auto-invoicing, recurring tuition, late fees, multi-processor support (Stripe + Deluxe + ACH/card), parent self-pay portal.
Learn moreAttendance & Check-In
QR-code parent check-in, real-time ratio monitoring, late-pickup alerts, audit-ready attendance logs.
Learn moreParent App & Messaging
iOS + Android app — real-time check-in confirmations, daily reports with photos, direct messaging, emergency contacts.
Learn moreEnrollment & Waitlist
Online enrollment forms, digital signatures, waitlist management, automated tour scheduling, document uploads.
Learn moreStaff Scheduling
Drag-and-drop scheduling, time clock, shift swaps, automatic ratio compliance checks, payroll-ready exports.
Learn moreCACFP Food Program
USDA-aligned food logs, automatic meal counts, eligibility tracking, audit-ready monthly CACFP reports.
Learn moreReports & Analytics
Billing reports, attendance reports, enrollment funnels, payroll-ready exports, custom CSVs for licensing.
Learn morePaperwork & Compliance
Digital storage of immunization records, enrollment paperwork, staff credentials. Find any document in seconds.
Learn moreCenter Website
AI-generated marketing website with online tour booking, parent reviews, and SEO-ready pages — built in.
Learn moreGet your Personalized Demo — Tailored to your Preschool Needs
A few honest questions. Pick the ones that match your day — we'll tailor the walkthrough to the modules that solve them.
- Are you spending too much time on manual administrative tasks instead of focusing on providing quality education and care at your preschool?
- Do you want to make communication with parents easier for things like billing, scheduling, and daily activity updates?
- Is manually tracking staff schedules, attendance, and absences becoming too time-consuming for your team?
- Are you finding it difficult to manage essential records — attendance logs, incident reports, and staff certifications — in one centralized system?
- Would you like to streamline your preschool's operations and offer a better family experience with an all-in-one preschool management solution?
- How do you handle staff scheduling and attendance tracking efficiently without relying on paperwork?
- Are you struggling to manage multiple administrative tasks — billing, scheduling, attendance — across different systems?
- Do you want to learn how automated notifications can keep parents updated — from schedule changes to billing reminders — effortlessly?
Request your demo
Tell us about your center — a product expert will reach out to schedule.
From a 3-child home daycare to a multi-site program — same software, one simple price.
Every feature is included on every plan. $0.99 per child per month for up to 100 children, with Enterprise plans for larger and multi-site programs.
MyKidReports vs Brightwheel, Procare & Lillio.
Every feature included on every plan, one published per-child price, and free migration from your current tool.
| Feature | MyKidReports | Tool A | Tool B | Tool C |
|---|---|---|---|---|
| Free tier (up to 5 kids) | ✓ Free forever | Trial only | No free tier | Trial only |
| Multi-payment processor | ✓ Stripe + Deluxe + ACH | Single | Single | Single |
| CACFP food program logs | ✓ Included | Not available | Add-on | Not available |
| Staff scheduling | ✓ Included | Add-on | Included | Add-on |
| Parent app (iOS + Android) | ✓ Included | Yes | Yes | Yes |
| Pricing model | ✓ $0.99/child — all-in | Quote-based | Tiered by users | Tiered |
Free forever for up to 5 children. $0.99/child/month after.
No setup fee. No per-user pricing. No tiered upgrades. The same software whether you have 3 children or 300.
Free forever. Every feature unlocked — perfect for home-based providers and small classrooms.
For programs with 6+ children, up to 100. Every module included — no setup fee, no contract. Enterprise plans for larger programs.
Childcare management software, answered.
What is childcare management software?
Childcare management software (also called daycare management software or child care management software) is an all-in-one platform that helps daycares, preschools, and home-based providers run their operations — billing and invoicing, attendance tracking, parent communication, staff scheduling, enrollment, food programs, and compliance reporting — in one place instead of across spreadsheets, paper forms, and separate apps.
How much does childcare management software cost?
MyKidReports is free for programs with up to 5 enrolled children. Once you pass 5 children, it's $0.99 per enrolled child per month, up to 100 children — with no setup fee, no per-user charge, and no contract. Programs over 100 children move to an Enterprise plan. Most legacy daycare management software runs $150–$300 per month for a similar-size center. See full pricing on the pricing page.
Does it work for both home-based daycares and large centers?
Yes. MyKidReports scales from a single home-based provider with 3 children to multi-site programs across multiple classrooms. Every feature works the same way regardless of program size. Pricing is $0.99 per child per month up to 100 children, with Enterprise plans for larger and multi-location programs.
Is childcare management software the same as daycare management software?
Yes — the terms are used interchangeably in the U.S. childcare industry. Both describe a platform that combines billing, attendance, parent communication, enrollment, staff scheduling, and reporting. MyKidReports is a complete daycare management software and childcare management software used by home daycares, centers, preschools, and multi-site programs.
Can MyKidReports replace Brightwheel or Procare?
Yes. Many customers switch from Brightwheel, Procare, Lillio, or HiMama. MyKidReports has every core feature these tools offer — billing, attendance, parent app, staff scheduling, reporting — plus CACFP food program logs and multi-payment-processor support. Free data migration is included. See the Brightwheel comparison →
Run smoother, happier, more profitable days.
The full childcare management platform. Free forever for up to 5 children. No credit card required, free data migration included.
★★★★★ 5.0/5 on Capterra · GetApp · Software Advice